Executive Assistant

2 weeks ago


Springville, United States Springville City Corporation Full time
Job DescriptionJob Description

Department:

Public Works

Position Reports to:

City Engineer


Pay Grade:

11

Employment Type:

Full-time

Exempt/Nonexempt:

Non-exempt

Description:

Under the direction of the City Engineer, performs general secretarial functions primarily for the Engineering Division and generally for the entire Public Works department.

Duties:

· Receives calls for the department and assists and answers questions from the public.

· Carries out all necessary scheduling and mailing associated with the department staff, and boards or commissions.

· Assists in coordinating meetings of staff, commissions, boards and committees and assists with preparing materials and reports.

· Records and transcribes official minutes, in a timely manner, from the boards, commissions and committees. May attend after-hour meetings.

· Assists Engineering Division through development process coordination, document preparation, scheduling, and tracking.

· Organizes and maintains files in a manner of easy retrieval of information.

· Assists public with general information about the department, codes and policies.

· Types letters and memos, as directed.

· Reviews and issues official documents such as permits, licenses, bonding, contracts, bidding documents, advertisements, etc.

· Assists Director and Assistant Directors as needed.


All other duties as assigned.


Qualifications:

Must be a high school graduate, with at least one year of post high school education in data entry and secretarial skills, and five years of practical work experience. Experience can off-set required education on a one-to-one basis. Experience in specific department function preferred.

KNOWLEDGE, SKILLS AND ABILITIES

Experience with Microsoft Suite is essential and be able to type at least 50 words per minute. A knowledge of or the ability to learn other software packages, such as Power Point, Excel, Windows, WordPress, and GIS is also important. Must have courteous telephone skills and must work well with the public. Must be able to quickly take accurate messages. Must be able to take accurate, detailed minutes of various meetings and transcribe those minutes in a timely manner. Must become familiar with City, state and federal requirements as they pertain to minutes, codes, and the various boards or commissions.

Physical Demands:

While performing the duties of this job, the employee is required to sit for extended periods of time. This job requires a significant amount of time at a computer screen and using a keyboard for data entry. May occasionally lift up to 20 lbs.


Drug screen and background checks performed



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