Position Summary

Responsible for all HR activities. Provide assistance and follow-up on company policies, procedures and documentation. Coordinate the resolution of specific policy-related and procedural problems and inquiries. Ensure company receivables / payable procedures conform to company policies.

Primary Tasks & Responsibilities

• Accounts Payable

• Accounts Receivable

• Enter cash

• Monitor aging

• Make collection calls

• Processing claims, contacting customer/assign claim #/approved by General Manager

• Manual checks (petty cash checks)

• Maintaining employee files, attendance records

Weekly Job functions

• Payroll for approximately 75 employees

Other job functions

• Typing memos and/or letter for the General Manager, Shipping, Receiving and Maintenance

• Liaison with Worker’s comp carrier for injuries at facility

• Prepare and circulate accident reports to proper parties

• Maintain all health insurance enrollment/terminations

• Assist employees with basic insurance claim issues

• Monitor changes to 401(k) elections and change in payroll accordingly

• Understand and follow all food safety procedures and policy

• Process background checks on new hires

• Handle all termination activities for terminating staff

• Letters to customer / vendor

• Monitor and schedule employee benefits such as sick, vacation, etc.

• OSHA-accident reports/OSHA 300 and 300A forms

• Rate increase forms

• Manual miscellaneous billing (inter-company)

• Purchase order

• Match all payable to PO’s and reviewing before General Manager signs off

• Review any remaining PO’s at end of month and inform General Manager

• Monitor and refill postage machine

• Fill in for the office manager in an absence or vacation if necessary

• Conduct orientations, which include having a full understand of all corporate policies in employee handbook, and having the ability to summarize and communicate them to new staff

• Review new hire package with all new staff which includes:

o Proper ID/I-9

o W-4

o Personal new hire record form

o Employee handbook

o Substance test consent form

Software and programs that are used

• SBT

• Etime/ADP

• Preferred Online

• Dock surfer

• Microsoft word

• Microsoft excel

• Microsoft outlook

• Extremely high organization skills & ability to multi-task/prioritize

• Willingness to carry out procedures EXACTLY as directed

• High level of attention to detail

Knowledge & Skill Requirements

• High School Diploma or equivalent

• Basic reading, writing and arithmetic skills required.

• Strong sense of urgency and ability to meet deadlines

• High level of attention to detail

• Willingness to carry out procedures EXACTLY as directed

• Extremely high organization skills & ability to multi-task/prioritize

• Knowledge of multiple human resource disciplines. Knowledge of federal and state employment and benefit laws. Strong interpersonal and communication skills. Ability

• Accounts payable / receivables

• Collections

• Professional appearance and providing a positive company image to the public

• The Warehouse Administrator is responsible for maintaining compliance with GWP’s and all other food safety requirements.

• Follow practices and procedures through a robust Hazard Analysis Critical Control Point System (HACCP)