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FF & E Buyer

4 months ago

Orlando, United States Westgate Resorts Full time
Job DescriptionJob DescriptionCompany Description

Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations. A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. Westgate meets every vacation expectation, for every family, for every budget. As we continue growing, we will continue offering the best and most-affordable vacation options out there

Job Description

The general purpose of the job is to compete, negotiate, award, administer, and close out Purchase Orders and Contracts for CFI/Westgate Resorts. A primary goal is to save money for the company by procuring needed commodities and services without sacrificing quality and delivery considerations. The total cost of procuring the goods and services is taken into account when making the final purchase decision.

Responsibilities

  • Compete, negotiate, barter, award, and administer and closeout purchase orders/contracts. The buyer shall ensure that each purchase is competed with at least three responsible sources. A responsible source is one that is qualified to do the job, can meet all of the specifications, and has performed satisfactorily for CFI/Westgate Resorts in the past.
  • The buyer shall have a price justification for every purchase. All orders over $500 shall be competed or have a strong price justification supporting the purchase (such as a recent competition for the same or similar item). Such price justification shall be in writing and attached to the order it supports.
  • Resolve invoice issues in the timeliest manner possible (within 30 days of an invoice issue going on Oracle hold). Pull Oracle reports to determine outstanding invoice issues and ensure AP matches any resolution to ensure the invoice is no longer on a manual or automatic Oracle hold.
  • Ensure that our customers have received their items in accordance with the purchase order/contract.
  • Promptly return all phone messages.
  • Each Buyer is responsible to ensure that he/she is providing exceptional Purchasing services for each assigned property. Each Buyer should solicit feedback from each property’s key players of
  • Purchasing performance. Report any issues to management.
  • Review and re-write counter-offered terms and conditions; obtain Directors approval prior to awarding P.O. if CFI Standard Terms and Conditions have been altered.
  • Closely monitor supplier performance. Document any performance issues for the Departments Supplier Rating Program.
  • Confirm the purchase order/contract has been satisfactorily completed prior to payment of invoices.
  • Issue cure performance, work notices; terminate agreements in accordance with Purchasing Policies and Procedures.
  • Act as a backup for other buyers when they are out or on vacation. When a buyer is covering another buyers desk, the buyer covering the person that is out shall ensure that all actions worked and those remaining and/or follow-up actions are successfully communicated.
  • Notify management prior to placing an order for items that are not normally purchased by a property. Notify management if there is any unusual activity.
  • Obtain the necessary resort/requestor approval for change orders to Purchase Orders, Basic
  • Ordering Agreements, or Blanket agreements; document the file accordingly
  • Document the purchase files in accordance with Purchasing Policies and Procedures; document all contacts and commitments made by CFI and Suppliers.
  • Track and Report Monthly Cost Savings.
  • Attend meetings as requested by Management.
  • Read, understand, and comply with Purchasing Policies and Procedures.
  • Assist in the completion of special reports and assignments as requested by Management.
  • Keep reports that are required by Management updated.
  • Create a personal development plan that includes soft skills as well as Purchasing theory to continually improve skills and qualifications. Each Buyer is responsible for his/her continuous improvement. The Buyer shall work his/her manager to determine how training will be obtained given the constraints of budget issues.
  • Each Buyer shall strive to make Purchasing better. Be positive, proactive, and a team player.
Qualifications

  • Must use sound business judgment in all decisions
  • Strong computer Skills (M/S Word, Excel, Project, Access and PowerPoint); must be able to learn automated purchasing systems such as Oracle and Timberline.
  • Strong Organizational and Leadership Skills
  • Must have strong negotiation skills
  • Attention to detail is a must
  • Strong verbal and written communication skills is a must
  • Must be a self-motivator
  • Must take responsibility for providing superior FF&E support to assigned properties
  • Must be able to work under tight deadlines and stressful conditions
  • Must be a team player

Education and Experience

  • Bachelor’s degree (B.A.) from a four-year college or university. One to two years of related experience and/or training. Equivalent combination of education and experience.

Certifications, License, Registrations

  • Certified Purchasing Manager (CPM) from the National Association of Purchasing Management (NAPM).

Physical Demands

  • Capable of moderate lifting, bending, stooping, standing, walking, kneeling, and climbing stairs throughout an eight-hour shift.
  • Able to reach with hands and arms, and have use of hands and fingers.
  • Capable of distance vision, color vision, peripheral vision, and depth perception.
  • Capable of hearing within a normal range.


Additional Information

Why Westgate?

  • Comprehensive health benefits – medical, dental and vision
  • Paid Time Off (PTO) – vacation, sick, and personal
  • Paid Holidays
  • 401K with generous company match
  • Get access to your pay as you need it with our Daily Pay benefit
  • Family benefits including pregnancy, and parental leave and adoption assistance
  • Wellness Programs
  • Flexible Spending Accounts
  • Tuition Assistance
  • Military Leave
  • Employee Assistance Program (EAP)
  • Life, Disability, Accident, Critical Illness & Hospital Insurance
  • Pet Insurance
  • Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.) 
  • Advancement & development opportunities
  • Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.