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Project Accountant

4 months ago

Plymouth Meeting, United States PROTECS LLC Full time
Job DescriptionJob DescriptionDescription:

PROTECS is hiring We are looking for a talented Project Accountant to join the PROTECS team in our Plymouth Meeting, PA headquarters location.


About Us

PROTECS, Inc is a leading, innovative full-service project and construction management company focused on serving hi-tech regulated market sectors. For more than 17 years, PROTECS has provided its clients a broad range of leveraged services in a collaborative construction management and design/build approach by collaborating with best-in-class architecture/engineering firms from project inception to occupancy. Our mission is to identify, design, build and deliver spaces that empower individuals and organizations to innovate. PROTECS is enabling companies to improve the quality of life and even cure people of debilitating diseases through therapeutics, vaccines, devices, and semiconductors. We are headquartered in Plymouth Meeting, PA with offices in Raleigh, NC, Salt Lake City, UT and Bridgewater, NJ.


In this role, you will provide assistance to the project management group in accounting, administrative, and project cost related tasks, and cost control reporting for the projects. Also, perform traditional accounts payable and accounts receivable (billing functions). This role requires strong communication skills and project accounting knowledge. Our Project Accountant's work will include regular interaction with project managers, project engineers, cost engineers, accounting management, and others.


Preferred qualifications / experience:

  • Detail oriented
  • Prior AP experience in a construction accounting role
  • Prior Billing or invoicing experience in a construction accounting role
  • In depth knowledge of accounting principles
  • Clear verbal and written communication skills
  • Problem solving and analytical skills
  • Working knowledge of AIA forms
  • Experience with Microsoft Office Suite especially Excel based forms – intermediate level
  • Timberline Sage 300 working knowledge
  • Sage Paperless working knowledge


General Role:

Duties may include processing outgoing commitments to enter them in the accounting database, recording commitment status in the database, receiving, logging, and processing incoming invoices through Sage Paperless and Timberline, reporting on AP status, compiling month end data for commitment logs and project financial reporting for use by the project teams, distributing preliminary billing reports and converting them into invoices per the project team feedback, and reporting on AR status. Solid communication and staff interaction skills are required, as well as some accounting knowledge.


Typical Activities:

  • Study and review company or department procedures
  • Compile reports and present them to executive management on a weekly monthly basis
  • Support project teams with the administration of commitments and specific project documentation
  • Adjust budgets based on revisions and budget changes approved by Clients
  • Review project related AP, resolve issues (through PMs if needed), enter AP
  • Process AP to check release and post-check printing through signature and sending to subcontractor / vendor
  • Take action on administrative tasks and requirements within the department
  • Process invoicing from billing report to entering PM data to generate single sheet and/or AIA invoices with associated back-up as required.
  • Issue weekly AP reports
  • Issue weekly AR reports
  • Issue weekly routing issue reports.
  • Enter AP, received dates, and due dates
  • Verify AP against project records
  • Code AP to the correct projects and accounts
  • Identify and resolve discrepancies
  • Handle project administrative requirements
  • Assist executives special assignments / tasks
  • Compose correspondence/reports for own or project manager’s or manager’s signature
  • Update and chase delegated tasks to ensure progress to deadlines
  • Keep tasks on schedule including project management cost reporting
  • Review department procedures manual to ensure consistent performance of routines
  • Develop procedures manual updates with manager’s approval based on improvements to existing practices
  • Ensure site office equipment is available, delivered, and functional for field personnel in coordination with office administrator
  • Ensure sites are able to obtain appropriate OSHA documentation and safety history documentation.
  • Facilities Management – assist with the development of this service by the Director of Facilities Management from multiple aspects including extending client relationships, facilitation of the service, management of the service at or for specific project sites, cost control, administration, etc. coincident with the development of the service product
  • Help develop materials, software, job tracking, reporting and costing
  • Assist with client management, vendor commitments and relations
  • Project Insurance administration – (Certificates to Owner and Subcontractor Insurance certificate tracking and conformance)
  • Subcontractor database maintenance
  • Audit of project records to ensure site and office recordkeeping is in accordance with project requirements and company expectations
Requirements: