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Administrative Assistant

4 months ago

Sealy, United States Pencco, Inc Full time
Job DescriptionJob DescriptionDescription:

  • Employee business travel – Book Airfare, Hotel, Rental Car
    • Understand and follow Pencco’s travel policy
    • Online bookings
    • Phone calls as necessary to travel vendors
    • Cancel and/or revise existing bookings as business requires
    • Provide itineraries to employees
    • Keep detailed travel records
    • Prepare and submit month-end travel expense report for Pencco’s Travel American Express
  • Review expense reports/credit card purchases and approve within Pencco Purchasing/Travel policies
  • Request material and product bids and compare vendor competitive quotes for price, and lead-times
  • Process purchase orders in accordance with Pencco’s Purchasing guidelines and revise PO’s when necessary for all Pencco locations
    • Raw materials
    • Equipment
    • Supplies
    • Services
  • Locate and develop relationships with new vendors
  • Communicate with Pencco plants for all Purchasing requirements
  • Work closely with accounting on invoice discrepancies
  • Assist Accounting generate budget and inventory level reports
  • Other duties as assigned
Requirements:

  • Excellent organization skills and attention to deail
  • Ability to project a positive and professional image to customers and vendors
  • Excellent customer service skills both externally and with Pencco departments and plants
  • Demonstratable computer skills involving, email, data entry, Microsoft Excel and Word
  • Above average ability to multi-task in a fast paced, small business environment
  • At least 3 year of office experience
  • 2- or 4-year degree preferred, but not required