Accounting Clerk

Position Overview: We are seeking a skilled Accounting Manager to support our Accounting Department, reporting directly to the Company Controller. This role involves collaborating with managers and employees across the organization. The ideal candidate will be timely, proactive, resourceful, and able to work independently with minimal supervision.

Responsibilities include but are not limited to ...

Cash Management:

• Prepare cash deposits as needed.
• Reconcile petty cash daily.
• Reconcile customer payments daily.

Accounts Receivable:

• Send out monthly statements of accounts due.
• Make selected collections calls and related efforts for assigned accounts.

Inventory:

• Work closely with multiple functional teams to ensure data quality and accuracy.
• Build assembly preparations and reconciliation.
• Perform inventory reconciliation and cycle counting as needed.

Accounts Payable:

• Prepare supplier payments as per terms and present for approval in a clear and organized format.
• Match vendor shipping tickets with invoices.
• Enter and attach vendor bills in QuickBooks as received.
• Maintain vendor and other entities files at all times.

General Accounting:

• Assist with data entry, general ledger, and special tasks/projects.
• Reconcile credit card accounts daily.
• Assist with other accounting tasks as assigned by the manager.
• Assist with annual and random audits.
• Create ad hoc reports regularly.

Human Resources:

• Prepare paperwork and related schedules for new-hire onboarding processes.
• Perform daily audits of employee timesheets.

Additional Non-Accounting Responsibilities:

• Order shop supplies.
• File accounting records.
• Handle miscellaneous errands.

Working Hours: This is a full-time hourly position requiring 40 hours per week, with the possibility of overtime as needed and pre-approved. The working hours are Monday to Friday, 7:30 AM to 4:30 PM, with a one-hour lunch break from 11:30 AM to 12:30 PM. Hours are tracked by clocking in and out each day. Working hours are non-negotiable.

Compensation:

• Salary: $25.00 per hour, paid bi-weekly.
• Business Expenses: Reimbursed bi-weekly as incurred and must be pre-approved.

Basic Skills Requirements: The successful candidate will possess excellent communication skills to liaise with customers, suppliers, and internal sales teams. Proficiency in QuickBooks Desktop, MS Excel, Google Suite, and IT skills are essential. The ability to work on your own initiative is crucial to ensure the smooth operation of the administration department and to maintain high levels of customer service. You will also be responsible for maintaining a clear and well-documented filing system and record keeping.

Benefits: As a full-time non-exempt employee, you will be eligible for the benefits offered to all full-time employees of the company. The Company covers $350 of the monthly premium for health coverage & dental. The total amount for a single employee depends on the plan selected. A 401(k) plan is offered after three months of employment, with a 50% match up to 3%. There is a five-year vesting period, accumulating 20% per year. Vacation and other benefits are detailed in the employee handbook.

Performance Review: Your performance will be reviewed every thirty days for the first three months of employment. During these reviews, we will discuss your progress and determine if any adjustments to your job responsibilities are necessary. If milestones are not met, employment will be terminated.