Executive Assistant

2 months ago


Fredericksburg, United States Security State Bank & Trust Full time
Job DescriptionJob DescriptionDescription:

Position Summary

The Executive Assistant will support executives, managers and other employees as they perform their daily tasks and clerical responsibilities. They provide a diverse range of office support, with a significant portion of their work involving composing and preparing materials, coordinating schedules, handling communications and assisting with accounting operations. Exact duties can vary depending on the specific needs of the executive staff.

Responsibilities

  • Emulate SSB&T Core Values
  • Prepare and maintain Executive Board minutes, Director and Loan Committee minutes, special and regular board minutes, board resolutions, and quarterly stockholder minutes
  • Provide support to bank executives, such as maintaining appointment calendars and preparing correspondence
  • Manage Director access (load reports, add and delete users, technical support, password resets)
  • Charge iPads, ensure boardroom equipment is fully functional
  • Prepare agendas for Executive and Board Meetings
  • Distribute Executive Board and Regular Board report packets
  • Send out Zoom invites where necessary, calendar invites for Board, Branch Presidents, and Trust meetings
  • Prepare annual Oath of Office forms for Directors signatures; update Director contact information as needed
  • Maintain current Reg O forms, financial statements and resumes on all Directors
  • Provide Medallion Stamp support/training for employees
  • Maintain files on branches (including scanning and filing info into all systems)
  • Ensure safekeeping and electronic storage of bank records and stockholder documents
  • Order office supplies as needed
  • Other duties as assigned
Requirements:
  • IT experience preferred
  • College Degree preferred
  • High School Diploma or GED required
  • Proficient in Microsoft Office
  • Excellent oral, written, and verbal communication skills
  • Organized and deadline oriented
  • Notary Public preferred


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