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HR Administrator, Recruiting and Administration

4 months ago

Newark, United States Munich Airport NJ LLC Full time
Job DescriptionJob DescriptionMAJOR FUNCTION:
The HR Administrator, Recruiting and Administration will focus on the recruitment and onboarding efforts for the company, as well as the general administration and processes that keep the HR services available to all employees.  This role will focus on recruiting both hourly and salaried employees inside the Terminal Operations as well as the Office.  This position will report to the Human Resources Director and will back-up the HR Administrator, Payroll and Rewards for payroll processing.  This position also manages scheduled and ad hoc reporting for the parent company, for statutory compliance, and as requested.

REPORTING RELATIONSHIP
 
The HR Administrator will report directly to the HR Director.

QUALIFICATIONS:
 
  1. Four (4) to six (6) years of prior HR experience.
  2. Prior Recruiting experience, either as an internal (company) recruiter or with a recruiting agency, is preferred.
  3. Knowledge of HR laws and trends required.
  4. Bachelor’s Degree in HR, Business, Psychology, or other related discipline, or equivalent relevant experience.
  5. Strong organizational skills are REQUIRED.
  6. Ability to maintain strict confidentiality REQUIRED.
  7. Ability and willingness to perform under tight deadlines to ensure successful completion of all work assignments.
  8. Intermediate skill level with Microsoft Office Suite.
  9. Prior experience with JazzHR would be helpful but not required.
  10. Prior Applicant Tracking Software (ATS) experience preferred.

RESPONSIBILITIES:

Recruiting and Onboarding
  1. Prepare paperwork and schedules for smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience
  2. Handle all administrative tasks for onboarding, new-hire orientations, and exit interviews, including data entry in human resources information systems (HRIS) and audits for accuracy and compliance
  3. Provide a dedicated and effective HR advisory service to employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relations matters
  4. Be the primary backup for payroll processing, including biweekly and semimonthly updates to employee files, bonus/incentive pay, vacation/sick pay, expense reimbursements, hourly-employee validations, and benefits changes
  5. Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development
Verifications
  1. Employment verifications
  2. Process I-9 verification and record updates.
  3. Initiate Background screening.
  4. Prepare and send salary consent to parent company for new hires and promotions
Payroll
  1. Back-up the Payroll function as needed
  2. Review the When I Work shift schedules with Payroll
Other
  1. Respond to employees’ inquiries
  2. Support HR Director with additional projects as requested.

Munich Airport US Holding and it's subdivision Munich Airport NJ LLC are equal opportunity employers.

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