Current jobs related to Project Administrative Assistant - Grand Rapids - Tower Pinkster

  • Administrative Project Support Specialist

    3 weeks ago

    Grand Rapids, Michigan, United States Liberty Electric Full time

    Administrative Project Support SpecialistWelcome to Liberty Electric, a prominent player in the construction sector. We are on the lookout for an Administrative Project Support Specialist to enhance our team. This position demands exceptional organizational abilities, strong communication skills, and the capacity to manage multiple responsibilities...

  • Project Coordination Assistant

    3 weeks ago

    Grand Rapids, Michigan, United States Liberty Electric Full time

    Administrative Project Support SpecialistWelcome to Liberty Electric, a prominent entity in the construction sector. We are in search of an Administrative Project Support Specialist to enhance our team. This position demands exceptional organizational abilities, outstanding communication skills, and the capacity to manage various tasks effectively. A...

  • Administrative Assistant

    2 weeks ago

    Grand Rapids, United States REHAU Incorporated Full time

    Overview: Were here today because one man pursued his idea for doing something different. He built a manufacturing company that engineers progress with polymer-based solutions to enhance lives. Founded in REHAU, Germany, the independent, family-owned company has 21,500 employees in more than 190 locations around the globe. Dare to do something different,...

  • PROJECT ADMINISTRATIVE ASSISTANT

    4 weeks ago

    Cedar Rapids, United States Mortenson Full time

    Company Overview: Mortenson’s success is not a matter of luck; it’s a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.  Our foundation and culture are based upon our company values of trust, safety, teamwork, responsibility, service, and stewardship. We are inspired by a compelling...

  • Project Administrative Assistant

    1 month ago

    Cedar Rapids, United States Mortenson Full time

    Company Overview: Mortenson’s success is not a matter of luck; it’s a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.  Our foundation and culture are based upon our company values of trust, safety, teamwork, responsibility, service, and stewardship. We are inspired by a compelling...

  • Bookkeeper / Administrative Assistant

    2 months ago

    Grand Rapids, United States CORPORATE LIVE INC Full time

    Job DescriptionJob DescriptionHow would you like to work in the entertainment business? Corporate Live, Inc. is a West Michigan-based A/V production company providing audio, video, lighting, and other services for large scale events like concerts, galas, festivals, and more. Benefits/PerksEmployer Fully Paid Health and Dental Insurances401(k) Plan with...

  • Bookkeeper / Administrative Assistant

    2 months ago

    Grand Rapids, United States CORPORATE LIVE INC Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingDental insuranceHealth insurancePaid time off How would you like to work in the entertainment business?Corporate Live, Inc. is a West Michigan-based A/V production company providing audio, video, lighting, and other services for large scale events like concerts, galas, festivals, and...

  • Administrative Assistant

    2 weeks ago

    Grand Rapids, United States Perrigo Full time

    Supports the Senior IT leadership team that report directly to the Sr. VP by managing schedules and calendars. Collaborates with other administrative assistants and business colleagues to arrange and prioritize meetings, resolve schedule conflicts, a Administrative Assistant, Administrative, Assistant, IT, Manufacturing

  • Administrative Assistant

    7 days ago

    Grand Rapids, United States Spectrum Health System Full time

    Provides administrative support for Director level positions through the appropriate use of technology and/or other tools. Assists with the day-to-day operations of the department and provides excellent customer service. Exhibits initiative, ability Administrative Assistant, Administrative, Assistant, Healthcare, Director

  • Administrative Assistant

    2 weeks ago

    Grand Rapids, United States Monarch Investment and Management Group Full time

    Answer and direct phone calls. Take and distribute messages. Organize and schedule appointments. Organize and plan company events or trainings. Plan meetings and take detailed minutes. Compose and distribute emails, correspondence memos, letters, fax Administrative Assistant, Administrative, Assistant, Property Management

  • Assistant Administrator

    2 months ago

    Grand Rapids, United States Grand Rapids Opco LLC Full time

    Job DescriptionJob DescriptionAssistant Nursing Home Administrator (ANHA)Skilled Nursing AND Assisted Living MediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association!Are you looking for a rewarding career and a stable company to call home? MediLodge of Grand Rapids is ready to welcome you as a...

  • Administrative Assistant

    3 weeks ago

    Grand Rapids, United States Avflight Part time

    Job DescriptionJob DescriptionAirline Administrative Assistant - Part Time General Purpose of Job:This position reports directly to the Airline Station Manager. The Administrative Assistant will primarily assist the Station Manager with staffing needs, scheduling current staff, and other administrative tasks assigned.Duties:Review and maintain applicant...

  • Administrative Assistant

    2 weeks ago

    Grand Rapids, United States Avflight Full time

    Airline Administrative Assistant - Part Time General Purpose of Job: This position reports directly to the Airline Station Manager. The Administrative Assistant will primarily assist the Station Manager with staffing needs, scheduling current staff, and other administrative tasks assigned. Duties: Review and maintain applicant tracking system (ATS) Sources...

  • Administrative Assistant

    2 days ago

    Grand Rapids, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Grand Rapids, Michigan. This role is within the non-profit industry, specifically working with securing housing for the homeless population. The workplace is collaborative and requires strong technical skills, especially in Microsoft...

  • Administrative/Marketing Assistant

    4 months ago

    Grand Rapids, United States One Twenty Three Full time

    ** Administrative/Marketing Assistant - Food & Beverage** **Job Category****:** Studio C Corporate **Requisition Number****:** FOODB001447 Showing 1 location **Job Details** **Description** **Studio C**, parent company of Celebration Cinema, ShowSpan, Listening Room and One Twenty Three Tavern, is in search of a highly organized, detail oriented, Excel savvy...

  • Administrative Coordinator

    2 weeks ago

    Grand Rapids, Michigan, United States Wedgwood Christian Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Wedgwood Christian Services. The successful candidate will provide administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide administrative support to our office,...

  • TFC Administrative Assistant

    2 weeks ago

    Grand Rapids, United States Bethany Christian Services Full time

    This position is offering a one time Sign-On Bonus: $500. - Note: Internal candidates do not qualify for sign-on bonuses. Bethany is changing the world through family. We began our work by serving one child more than 75 years ago. Today, Bethany is a Administrative Assistant, Administrative, Assistant

  • Construction Administrator

    4 months ago

    Grand Rapids, United States Tower Pinkster Full time

    Job DescriptionJob DescriptionJoin our team at TowerPinkster and open a new door to an amazing career! TowerPinkster, an architecture, engineering, and interior design firm based in Michigan, Indiana, and Kentucky, is looking for a talented Construction Administrator. This position is responsible for assisting the project teams through the development of...

  • Construction Administrator

    2 weeks ago

    Grand Rapids, Michigan, United States Tower Pinkster Full time

    Job SummaryTowerPinkster is seeking a highly skilled Construction Administrator to join our team. As a key member of our project management team, you will be responsible for ensuring the smooth execution of construction projects from start to finish.Key ResponsibilitiesProject CoordinationAssist project managers in reviewing pay applications, change...

  • Project Management Coordinator

    3 weeks ago

    Grand Rapids, Michigan, United States DLZ Full time

    About DLZ CorporationDLZ Corporation is a leading architecture and engineering firm that provides a wide range of services to public and private entities across the nation. Our multidisciplinary firm offers engineering and architectural design services, construction management, surveying, right-of-way acquisition, and materials testing.Our MissionOur mission...

Project Administrative Assistant

4 months ago

Grand Rapids, United States Tower Pinkster Full time
Job DescriptionJob Description

Join our team at TowerPinkster and open a new door to an amazing career  TowerPinkster, an architecture, engineering and interior design firm based in Michigan, Indiana, and Kentucky,  is looking for a talented Project Administrative Assistant to support our Project Team.  This position is responsible for providing administrative support to assigned Project Teams and providing backup in the absence of other Project Administrative Assistants.

Position responsibilities + EXPECTATIONS

  • Assist with proposal letters and requests for proposal letters.
  • Assist in new project set-up.
  • Project file set-up, filing, and project file archiving.
  • Update project schedule as directed.
  • Schedule meetings as required.
  • Agenda processing including distribution.
  • Organizes project timelines and follow-up.
  • Process Meeting minutes, follow up, and distribute.
  • Attend project and/or team meetings as required, and draft meeting minutes as assigned.
  • Update internal project budget documentation as directed.
  • Monitor project design schedule looking ahead for forms/documents.
  • Prepare and maintain project documents as assigned including scanning and electronic filing.
  • Prepare AIA contract documents as requested.
  • Prepare, process, distribute, and file consultant purchase orders and invoices.
  • Update the calendar and provide reminders as requested.
  • Assist in coordination and tracking of shop drawings, pay applications, change orders, addenda, and bulletins.
  • Assist in the publication of contract documents to consultants, CMs, and authorities having jurisdiction.
  • Back up in the absence of other Project Administrative Assistants.
  • Other Duties as assigned.
Position qualifications 
  • Two to four years of professional experience in A/E or construction firm as an Administrative Assistant and/or Project Administrative Assistant preferred.
  • Strong working knowledge (advanced level) of Microsoft Word and Excel.
  • Must be very organized and able to multi-task.
  • Excellent oral and written communication skills.
  • Must exhibit a professional demeanor.
  • Ability to contribute effectively to a team environment.
  • Practice honesty in all actions.
  • Follow through on commitments assigned.
  • Demonstrate accuracy and thoroughness.
  • Display commitment to quality work and look for ways to improve quality.
  • Contribute to a positive team spirit.
  • Put the success of the team above your own interests.
  • Exhibit good listening and comprehension skills and patience with understanding needs.
  • Expresses ideas and thoughts both verbally and in written form.
  • Adapt easily to changes in work style.
  • Follow-up on completion status.
  • Keep others informed using appropriate communication methods.
  • Take independent actions.
  • Look for opportunities and seek increased responsibilities.
  • Undertake self-development activities.
  • Able to plan and prioritize work activities.
  • Use time efficiently and effectively.
  • Work in an organized manner.
  • Demonstrate required skills consistently.
  • Able to interact with others in a positive manner.
  • Able to understand the needs of others to exceed their expectations.
  • Display a willingness to make decisions, and support and explain reasoning for decisions.
  • Able to complete tasks in a reasonable time period.
  • Complete work with accuracy and attention to detail.
WHAT WE OFFER
  • National award-winning culture and a supportive work environment that empowers employees to stay healthy, fulfill their interests and passions, and balance work and life goals.
  • Industry-leading total compensation (paid overtime, performance bonuses, profit sharing).
  • Work-Life Balance program providing six additional holidays per year.
  • Paid community service hours.
  • Annual team training and professional development opportunities.
  • The opportunity to reach your career goals with an award-winning firm.

TowerPinkster is a firm of architects, engineers, and interior designers committed to design integrity, quality, and environmental responsibility. Our doors opened in 1953 with just six people, and now we have more than 200 of the best employees in Michigan, Indiana, and Kentucky. At our firm, it’s our people who make us different. We have the freedom to explore new ideas, the tools to create innovative strategies, and the talent to inspire our clients through interactive design.

We strive to create a diverse, equitable, and inclusive culture that empowers each person to be their genuine self. We are committed to Diversity, Equity, and Inclusion. For more than 70 years, we have made significant contributions to our communities through our commitment to quality, sustainable, and equitable design. Our active DEI committee is focused on driving initiatives within three areas: people, purpose, and process.

Our expertise and collaborative, client-centered approach means the best ideas rise to the top. TowerPinkster received the 2023 National 101 Best and Brightest Companies to Work for Award and the 2023 Best Firm Award from Zweig Group. We are proud of this achievement and are thankful for our client relationships, our generous communities, and all the employees who contribute to TowerPinkster’s exciting and creative culture Our supportive work environment helps employees reach their career goals, and we have fun doing it

www.towerpinkster.com. We are an Equal Opportunity Employer

Powered by JazzHR

IxvPXEijgL