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Vendor Relations Specialist
3 months ago
POSITION SUMMARY:
This position is responsible for assisting the Vendor Relations Manager and communicating with our vendor partners regarding issues related to purchasing, accounting, warehousing, marketing, and product compliance. The Vendor Relations Specialist will correspond with vendors regarding payments, receivables and merchandise receipts ensuring that vendor reconciliations are accurate and current. In addition to working with our vendors, the Vendor Relations Specialist will routinely provide feedback to various internal departments including the purchasing team regarding vendor performance and status.
REGULAR DUTIES AND RESPONSIBILITIES:
Monitors the Vendor Relations inbox including reviewing emails, elevating requests, and requesting invoices and tracking/proof of delivery status as well as vendor notifications and follow up.
Works with various departments including accounts payable, the warehouse and purchasing to
research and resolve missing product issues and corresponds with our vendors as necessary.
Ensures timely payment and communication with vendors regarding discrepancies.
Assists with Return Authorization Requests for vendors and sends instructions to the warehouse for processing.
Communicates ACH requirements to vendors and supplies supporting documents to accounting for ACH set-up.
Summarizes accounting and warehouse requests to identify performance trends. Works with the purchasing staff as necessary to address issues and updates appropriate parties.
Compiles and maintains Vendor Relations performance reports.
Works with vendors and marketing to assist in acquiring images for new SKUs.
EMPLOYEES SUPERVISED:
None
QUALIFICATIONS:
The Vendor Relations Specialist will have an undergraduate degree or three years of experience in a similar capacity absent a degree. This position requires strong attention to detail, judgement, and organizational skills. The Vendor Relations Specialist must be able to effectively communicate, verbally and in writing, with co-workers and vendors. This position requires proficiency in Word and Excel, which requires an understanding of Excel spreadsheets.
Physical demands:
While performing the duties of the Vendor Relations Specialist, the employee is regularly required to talk and hear. The employee is frequently required to walk, sit, use hands to handle or feel and reach with hands and arms. Specific vision ability required include, close vision, distance vision, peripheral vision and ability to adjust focus.
The physical demands of this job are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DUTIES AND RESPONSIBILITIES MAY BE ADDED, DELETED, OR CHANGED AT ANY TIME AT THE DISCRETION OF THE MANAGEMENT, FORMALLY OR INFORMALLY, EITHER VERBALLY OR IN WRITING.
RSR Group provides equal employment opportunities to all employees and applicants for employment without regard to on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, genetic information, disability, or veteran status.
