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Purchasing Assistant

4 months ago

Cranford, United States Us Electric LLC Full time
Job DescriptionJob DescriptionResponsibilities:
Invoice Processing:
  • Work very closely with the purchasing group..Open communication is a MUST.
  • Receive and review incoming invoices, ensuring they are complete, and accurate.
  • Match invoices with purchase orders and receiving documentation to verify the accuracy of billing and pricing information.
  • Code invoices to appropriate general ledger accounts and cost centers.
  • Enter invoice details, Scan invoices into Viewpoint Spectrum for processing and payment.
Vendor Management:
  • Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax details.
  • Communicate with vendors regarding invoice and payment-related inquiries, disputes, and adjustments.
  • Build and maintain positive relationships with vendors to ensure smooth payment processing and resolve any vendor-related issues. Reporting and Reconciliation:
  • Prepare regular accounts payable reports, including aging analysis.
  • Reconcile accounts payable transactions and statements to ensure accuracy and completeness.
  • Assist in month-end and year-end closing processes, in addition to annual audits, including journal entries and financial reporting.
Compliance and Process Improvement:
  • Ensure compliance with company policies, accounting standards, and relevant regulations.
  • Identify opportunities for process improvement and participate in the implementation of automation tools or streamlined procedures.
  • Contribute to the development and maintenance of accounts payable policies and procedures.
Benefits/Perks

401k

Medical/Dental Insurance

PTO/ Sick Days

Competitive Compensation

Career Advancement Opportunities

iPad or laptop will be provided
- ADP Life Mart Discount