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HR/Billing Coordinator

4 months ago

Eureka, United States Remi Vista, Inc. Full time
Job DescriptionJob DescriptionSummary of HR/Billing CoordinatorKeeps official personnel records and executes administrative policies determined by or in conjunction with other officials by performing the following duties.
Essential Duties and Responsibilities Include the Following:

  • Process new hire and separation documentation.
  • Oversee regional safety program.
  • Attend monthly HR conference calls.
  • Act as custodian of personnel files, maintaining when necessary and updating expired information, such as, automobile insurance, driver’s license, professional licenses, CPR/First Aid, I-9, etc.
  • Prepare timesheets to be sent to corporate office.
  • Track employee performance evaluations/reviews.
  • Prepare new employees paperwork for orientation and facilitate orientation for new employees.
  • Screen and back-up incoming calls and correspondence and responds independently when possible.
  • Prepares memorandum outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.
  • Composes and prepares confidential correspondence, reports, and other complex documents.
  • Creates and maintains database and spreadsheet files for accounts receivable and accounts payable.
  • Any other job related duties as may be assigned by the Regional Director and/or Deputy Director.

Summary of Billing CoordinatorThe Billing Coordinator will be responsible for processing and organizing billing for all programs within their assigned region.
Essential Duties and Responsibilities Include the Following:Manage and process all billing documentation, summaries and other information that is necessary for communication with the Remi Vista Accounting Department as well as with county officials.
  • Maintain and update internal tracking systems and databases for Mental Health, Regional Center, Respite and other programs.
  • Perform data entry with close attention to detail.
  • Responsible for organizing and maintaining billing documents review & billing tracking.
  • Work closely with Supervisors of all programs and Mental Health Therapists to generate accurate billing information.
  • Any other job related duties as may be assigned by the Regional Manager and/or CEO.

Supervisory ResponsibilitiesThere are no supervisory duties with this position.
QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or ExperienceAssociate's degree (A.A.) or equivalent from a two-year college or technical school. Two years of relevant experience in Medical Billing and Human Resources, behavioral health preferred.
Two years of ICD-10 knowledge experience and utilization of codes. Working understanding of Claims Collections, Claims Denials and Claims follow up. Two years of Human Resources experience or a related field. An understanding of the workings of employee benefit programs, including 401K, health insurance, and flexible benefit programs is required. A working knowledge of personnel record requirements and the hiring and termination process is required.
The employee must have experience working in an EMR system, Millennial software preferred. A working knowledge of Microsoft Word word-processing software, including the ability to type a minimum of 50 words per minute accurately is required. The ability to create, use, and manipulate spreadsheets in Excel or other applicable software.
Certificates, Licenses, RegistrationsPossess valid California Driver's License and remain insurable under the company's current insurance carrier.
Essential Competencies:
Customer Service: Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.Interpersonal Skills: Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.Written Communication: Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.
Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

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