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Senior Executive Assistant
3 months ago
We are currently looking for a dynamic and experience Senior Executive Assistant to join our team at Joyce University. Reporting directly to the Vice President of Operations (VPO), the Senior Executive Assistant provides executive and administrative support to the President & CEO and VPO. The Senior Executive Assistant is responsible for oversight of day to day administrative and facilities operations. This position is located on our Draper, Utah campus.
WHAT’S IN IT FOR YOU:
- A generous self-directed PTO policy
- Paid holidays
- 401k with employer match
- Medical, dental, and vision insurance
- Fully paid short term disability
- Long term disability
- Life Insurance
- Dedicated professional development
- World-class continuing education assistance
WHAT YOU DO EVERYDAY:
- Assists with daily administrative duties and completes a broad variety of administrative tasks that include calendaring, correspondence, compiling documents for meetings and archiving meeting minutes and recordings
- Coordinates high-level meetings and events, managing venue contracts, catering, sleeping accommodations and ground transportation
- Support executive team members as needed
- Maintains strict confidentiality in all matters
- Creates monthly expense reports
- Organize and maintain digital files
- Manages institutional gift giving
- Coordinates the Joyce Calendar
- Oversees facility availability for events, meetings and other functions
- May take on a junior project manager role as assigned
- Has direct oversite of the Joyce University Draper Campus facilities maintenance, cleanliness and adherence to brand standards
- Manages and develops facilities team members comprised of the Administrative & Facilities Assistant and Handyman
- Builds and maintains relationships with facility property manager and vendors
- Oversees janitorial and maintenance contracts
- Responsible for developing and maintaining facilities maintenance budget
- Develops and oversees maintenance of facility recordkeeping including HVAC records and invoices
- Directly responsible for calendaring and maintenance of Joyce automobiles and ensuring only appropriately insured drivers are given access
- Oversight of all on campus signage including creating visuals
- Develops and maintains policies and procedures
- Other duties as assigned
EDUCATION/EXPERIENCE:
- Required education: High School Degree and some college
- Preferred education: Bachelors degree
- Preferred experience: 2-3 years experience supporting executive team or manager; experience handling confidential information with a high level of professionalism and discretion; high level of knowledge with Outlook email/calendaring
EQUAL EMPLOYMENT OPPORUTNITY POLICY:
Joyce University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
