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Receptionist - Administrative Assistant

4 months ago

Painesville, United States RANPAK Full time
Job DescriptionJob Description

Sustainability, plastic pollution, and climate change have never been more at the forefront of our world as they are today.

At Ranpak, sustainability has been in our DNA since our founding in 1972. Ranpak’s goal then was to create the first environmentally responsible system to protect products during shipment and today, our mission remains the same: To deliver sustainable packaging solutions that help improve supply chain performance and costs, reduce environmental impact, and support a variety of growing business needs globally. The development and improvement of materials, technologies (such as automation) and total solution systems have earned Ranpak a reputation as an innovative leader in eCommerce and industrial supply chain solutions.

Ranpak’s customers span across a variety of industries including automotive parts, electronics, eCommerce, machinery, and home goods. Our customers include Amazon, IKEA, Sephora, Misfit Market and BMW.

Ranpak’s corporate headquarters are in Concord Township, Ohio with European headquarters in Eygelshoven, the Netherlands and Asia Pacific headquarters in Singapore City, Singapore, respectively. Additionally, a new state-of-the-art building opened in Shelton, CT.

Ranpak Holdings Corp. is a New York Stock Exchange listed company (NYSE: PACK).

Summary

The Administrative Assistant performs administrative functions and activities through the ACOE to ensure efficient operations of the Concord Township facility and supports the Shelton senior management team through a variety of tasks related to organization. This position will manage the Shelton reception desk, in addition to the administrative functions of the role.

Essential Duties & Responsibilities

Reception

  • Welcome guests; determine nature of business; inform employees of guests’ arrival; ensure guests are comfortable; issue visitor passes and personal protective equipment
  • Answer telephone calls; determine nature of business; forward calls to appropriate personnel
  • Retrieve messages from voicemail and forward to appropriate personnel
  • Maintain, and ensure security of, front lobby/reception area

Office Management / Support

  • Maintain mailroom, including equipment; receive, sort and route inbound mail/packages
  • Prepare outbound courier packages; deliver/arrange pick up to local USPS, UPS, FedEx shipping centers
  • Maintain and organize front desk supplies, mailroom supplies, including postage
  • Coordinate ordering office supplies for Shelton through Eaton program
  • Order, stock, and manage all kitchen/pantry supplies; tidy and maintain office/kitchen/pantry
  • Order and set up lunch/refreshments for meetings in office
  • Clean, maintain, and keep coffee machines stocked
  • Manage relationship with vending machine & coffee vendors
  • Run & empty dishwasher in café
  • Water plants as necessary
  • Make reservations for breakfast/lunch/dinner meetings
  • Assist with transportation, hotel & travel reservations for senior team/guests
  • Assist Shelton-based employees with TSI Travel Program
  • Assist with Bank of America expense reporting for senior management
  • Coordinate conference room reservations
  • Various other administrative duties, such as printing, correspondence/documents, scanning, copying
  • Serve as on-site liaison to HR team; assist with onsite interviews, new employee orientation activities, and assisting with communicating HR initiatives; facilitates information flow to/from the HR department, as needed
  • Support HR compliance activities regarding posting/communicating required documents/forms
  • Create purchase requisitions
  • Assist with billing administration
  • Maintain fleet cars based at Shelton
  • Assist senior management, including CEO, on a variety of administrative tasks

Technology Support

  • Assist in the maintenance of copiers and other office equipment, including stocking copiers with paper
  • Assist with conference room & showroom setup for meetings and work with onsite and remote IT team to troubleshoot connectivity or other technology issues
  • Troubleshoot computers, phones, AV equipment, copiers, etc. with onsite and remote IT team

Other

  • Other duties or tasks as assigned

Qualifications

  • High school diploma or equivalent
  • Demonstrated knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, Excel)
  • Demonstrated knowledge of travel scheduling programs
  • Organizational, time management, and reporting skills
  • Ability to work well under pressure and priority situations
  • Professional demeanor
  • Reliable - meets deadlines
  • Maintains the ability to keep information confidential
  • Team player

Supervisory Responsibilities: None

Work Environment: Moderate noise (examples: business office with computers and printers, light traffic)

Equipment Used

Typical office equipment, computer, phone, fax, copier

EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.