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Assistant Facilities Manager

4 months ago

Fairfax, United States Apple Federal Credit Union Full time
Job DescriptionJob Description

Why Join Apple?


Apple FCU is deeply rooted in the community; we value and embrace workplace diversity. We believe our employees are our most valuable asset, so we are committed to providing professional development and assisting in career journeys. Apple FCU also offers a robust benefits package, including health; vision; dental; 401(k) contribution match; tuition reimbursement; guaranteed 11 federal holidays; paid time off; paid volunteer time; TEAM Bonus plan and much more.


Additional Workplace Highlights:

  • Named Top Workplaces by the Washington Post 2023
  • Named Top Workplace USA 2024
  • Named American Banker Best Credit Unions to Work For 2023
  • Diverse, friendly work environment, progressive management staff
  • 21 branches in Northern Virginia with easy commuting distance


Role:

In conjunction with the Director of Facilities Management & Development and following established policies and procedures, performs a variety of both complex and routine facilities management responsibilities for HQ and (as needed) Branches. Collaborates with the Assistant Facilities Manager of Retail Branches, prepares and assists with Annual Operating Budgets for HQ & assists as needed with Branches, periodically prepares Budget Variance Reports and reviews with Director of Facilities, makes recommendations for cost reductions along with plans and strategies to cure cost overruns. Becomes Subject Matter Expert for the Office Space management software and ensures that Moves-Adds-Changes of seating and space utilization at HQ are kept up-to-date and current. Helps manage the implementation of Department seating for newly occupied space. Coordinates building and furniture repair and maintenance. Provides facility contract management for HQ and, as needed, Branches. Responsible for supervision of headquarters department moves and small scope construction projects. Provides timely, professional, and courteous internal and external member service. Coordinates with and assists with oversight and direction of third-party Facility & Property Management services Vendor Partner. Performs duties and responsibilities in accordance with The Apple Way principles, of Team Up, Serving With Purpose, Challenge Yourself and Own It. Remains cognizant of and adheres to credit union policies and procedures, and regulations pertaining to the Bank Secrecy Act. Performs other duties as assigned by the Director of Facilities Management & Development.

Essential Functions & Responsibilities:

  • Coordinates facilities maintenance and repairs for the credit union headquarters (primary focus) and branches (cross-training focus) along with delivery of superior property management services for tenants (primary focus). Schedules all work and provides follow through to ensure all work has been completed correctly and in a timely manner. This includes furniture, and office equipment as well as building equipment. Acts as the liaison with building engineer, cleaning and outside repair personnel and vendor deliveries.


  • Collaborates with the Assistant Facilities Manager of Retail Branches, prepare and assist with Annual Operating Budgets for HQ & Branches, periodically prepares Budget Variance Reports and reviews with Director of Facilities, makes recommendations for cost reductions along with plans and strategies to cure cost overruns. Becomes Subject Matter Expert for the Office Space management software and ensures that Moves-Adds-Changes of seating and space utilization at HQ are kept up-to-date and current. Helps manage the implementation of Department seating for newly occupied space.


  • Serves as primary contract and vendor liaison for all Facilities & Property Management related contractors. This includes review and approval of work performed, review and approval of bills (within approved budget) and evaluates alternative vendors.


  • Co-Manage and Oversee the maintenance of existing service contracts. Makes sure all HQ contracts are up to date and helps to prepare RFPs when contracts are to be rebid.


  • Reviews and recommends to the Director all new HQ service contracts and agreements.


  • Supervises department moves and relocations. This includes working with Business Technology Department to insure all equipment is properly relocated. Supervises movers and furniture technicians.


  • Manages and as needed provides administrative support on credit union building projects. This includes meeting with architects and contractors, scheduling of outside vendors, obtaining furniture proposals for projects.


  • Ensures the Review all facility related invoices for accuracy and to insure timely payment. Helps track missing or misappropriated vendor payments.


  • Tracks operating expenses for all credit union locations. Reports on trends and preforms due diligence to help mitigate cost overruns.


  • Acts as contact point for building related issues with both tenants and landlords.


  • Works as needed with alarm and access control vendors in the addition and deletion of security devices at all Apple locations. Works with Security Manager to identify alarm events and support maintenance and repair of security equipment.


  • Is available 24/7 to assist with any Facility or Property Management related emergencies. This may include coming to site to work with staff and vendors until problem is corrected. A cell phone is provided by Apple to provide for emergency contact.


  • Assists in the coordination of new branch construction. As needed, attends construction meetings, coordinates scheduling of Apple’s own vendors to work on the project. Assists in the preparation for the final opening of the site to assure all equipment, furniture, security devices, etc. are installed and operational.


  • Performs scheduled inspection s of HQ & Other Apple locations checking for safety, cleanliness and any maintenance issues. Generally oversees & manages the tracking and processing of all incoming tenant rent payments and assists as needed with outgoing retail branch rent payments, including CAM and other related receivables.

Knowledge and Skills:

Experience

Minimum three to five years previous facility management experience preferred.

Education

Bachelor's degree in related field required.

Membership in IFMA and/or BOMA highly desired.



*** Apple Federal Credit Union values, encourages, and implements diversity in the workplace.

As an equal opportunity employer, Apple Federal Credit Union does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

All selected candidates will be subject to credit and background checks to determine employment eligibility. ***