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Executive Assistant To CEO

4 months ago

Miami, United States SouthVista Automotive Group Full time
Job DescriptionJob DescriptionThis individual is well-versed in the auto industry, construction, and politics. She considers her role to be a special place of honor and integrity. She is exceptionally loyal, holds all information highly confidential, and demonstrates grace under pressure. 

Primary Duties:
  • She serves as the right-hand person to the CEO and is the first point of contact.
  • Acts as a "barometer," having a sense of the issues taking place and keeping the CEO updated. 
  • Supports all C-Level Executives on an as-needed and prioritized basis, including liaising with and guiding all newly hired Executive Management.   
  • Demonstrates leadership to maintain credibility, trust, and support from senior management staff. 
  • Builds relationships crucial to the organization's success and manages various special projects, some of which may have organizational impacts. 
  • Provides a bridge for smooth communications between the CEO and internal departments.
  • Solid interpersonal skills and the ability to build relationships with C-Level Executives, staff members, manufacturers, advertising companies, vendors, and external partners. 
  • Proficiency in navigating a myriad of emails and traditional correspondence, as well as the skill to identify items that raise a "red flag" or require immediate action by the CEO and any other member of the Executive Team. 
  • Participates as an adjunct member of the Executive Management Team, assisting in scheduling and attending all meetings. 
  • Run and analyze reports for various departments and provide recommendations.
  • Attend weekly management meetings and provide minutes for follow-up. 
  • Ongoing communication with GMs and Department Heads regarding business strategies, development, and construction coordination. 
  • Works closely with the Director of Development and PMs concerning all ongoing construction projects in Dade and Broward counties. 
  • Arranges complex and detailed travel plans, itineraries, and agendas for travel-related meetings. 
  • Comfortable working in a male-dominated industry.
  • Willingness to work on and off-site, including the CEO's home office. 
  • Desire and ability to accommodate all CEO requests.

Qualifications And Character Sketch:
  • Minimum 5-7 years of related experience as a Senior Executive Assistant.
  • Pleasant and professional appearance.
  • Flexible work schedule, including nights and weekends. 
  • Strong work ethic, reliable, punctual, and honest. 
  • Practical and efficient.
  • Positive attitude, team player, capable of working well with many professional individuals. 
  • Personable and polite, with excellent people skills.
  • Flexible and able to accommodate spontaneous changes to routines and plans.
  • Able to withstand deep background, credit, and reference checks.
  • Willing to take a pre-employment physical, psychological exam, and drug screen.
  • Ability to manage multiple challenging personalities and high-stress environments. 
  • Long-term intent.
  • Gracious & Resilient.
  • Emotional Maturity.

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