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Payroll Administrator
4 months ago
Martignetti Companies is the leading distributor of wine and spirits in New England. From our Taunton Office, we process a payroll of approximately 1,700 employees at peak times. We run multiple weekly and bi-weekly payrolls and have a mix of pay types, including but not limited to exempt and nonexempt employees, union and non-union, and seasonal/temporary. A portion of our team is on commission-based and/or incentive-based pay plans.
The Payroll Administrator is responsible for processing weekly and bi-weekly payroll for all employees, preparing and reviewing analytical reports, and managing and maintaining employee records.
This position is eligible to participate in our hybrid work schedule, which includes working in the Taunton office three days per week and remotely two days per week.
Essential Job Functions:
- Prepare weekly and bi-weekly payroll processes, review new hire information and employee changes; prepare and process file uploads as necessary
- Monitor and maintain time sheets and track and post paid time off according to company and union policies
- Review weekly and bi-weekly payroll for discrepancies utilizing system reports and Excel spreadsheets
- Maintain spreadsheets for sales force commissions
- Process contest earnings and expenses
- Reconcile payroll both before it is sent for processing and when received
- Maintain Excel spreadsheets for union tracking (pension and health and welfare)
- Maintain complete and accurate personnel files
- Prepare weekly accounting vouchers for vendor payments
- Run, review, and analyze reports from Paylocity
- Maintain Payroll Policy and Procedures manual
- Respond to standard payroll related inquiries from businesses or employees; provide high level customer service; ensure positive interactions
- Filing; answering phones; research any discrepancies as needed
- Monitor records retention levels for storing/destroying records properly
Accountabilities:
- Process accurate payroll
- Maintain payroll data within Paylocity and various Excel spreadsheets
- Process accurate weekly/monthly payroll reports for distribution
- Maintain accurate employee files
Education/Training/Experience
- High School Diploma or equivalent required
- Bachelor’s degree or equivalent work experience/training/education preferred
- Minimum 2 years experience with Payroll Processing software required; Paylocity preferred
- Advanced competency in Microsoft Word, Excel (VLOOKUP, Sum if, Nested Formulas, Pivot tables), and Outlook required
- Knowledge of payroll wage and hour laws, federal, state, and local tax laws
Other Skills/Abilities
- Ability to apply union contracts rules as related to payroll processes
- Maintain confidentially of payroll data and records
- Critical thinking, problem solving, solutions focused
- Must be extremely organized and detailed-oriented
- Self motivated and able to work on a team, as well as independently
- Must have good communication skills, both written and verbal
- Ability to learn/navigate new systems
At Martignetti Companies, we have a strong commitment to Diversity, Equity, and Inclusion and aspire to be reflective of the diverse communities we serve. We aim to attract and hire qualified candidates who hold these same values, provide diverse perspectives, and contribute to creating a workplace where all employees experience a sense of belonging.
Martignetti is proud to provide equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, gender, sexual orientation, age, national origin, ancestry, disability, genetics, Veteran status, or any other characteristic protected by state, federal, and local laws. In addition to federal law requirements, Martignetti complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
EEO M/F/D/V
NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization.
