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Office Assistant

4 months ago

Fort Lauderdale, United States iBusiness Funding Full time
Job DescriptionJob DescriptionSalary:

iBusiness is a technology company focused on our mission to provide working capital to small and medium sized businesses in an efficient and transparent manner. We are committed to our four values of success: innovation, integrity, enjoyment, and family. 


Our parent company is a top 15 SBA 7(a) preferred lender with SBA express and small loan capabilities.


Responsibilities:


  • Purchase IT equipment and office/kitchen supplies; track spending.
  • Receive, open, and accurately direct mail and packages received; send out mail and packages via USPS, FedEx, and other shipping carriers.
  • Handle in-office administrative tasks related to current business projects as required, including mailing; placing calls as needed; entering information into our CRM; receiving, sorting, scanning, and filing mail; and directing notices to internal team members as necessary.
  • General office administration tasks including greeting visitors; validating parking; maintaining supplies in the office, kitchen, and conference room; keeping public areas clean and always ready for guests, and submitting building maintenance requests.
  • Schedule catering for in-office meetings and other events; assist with planning for in-office events.
  • Create remote deposits for checks received in the office.
  • Work with third-party vendors for office equipment including copiers, coffee machine, and shredding to ensure equipment remains in working order.
  • Other general office administrative tasks or projects as needed.


Qualifications:


  • Consistent, accurate, thorough, and detail oriented.
  • Outstanding internal and external communication skills, written and verbal.
  • Ability to think critically and troubleshoot problems.
  • Ability to multi-task, prioritize, and manage time effectively.
  • Microsoft Office experience required; experience with Salesforce is a plus.
  • Ability to work productively on your own and as a team.
  • Willing and able to work at a fast pace and adjust well to change.


Requirements:


  • Must be able to come into the office in Fort Lauderdale on a full-time basis, 5 days a week.
  • Must be able to work with computers and have a basic understanding of excel.


Physical Demands:


The physical demands of the position are typical of those found in a traditional office environment. Employees will not need to walk significant distances nor lift substantial weight. Employee will need to be able to remain seated at a desk for 8-9 hours in a typical workday.


Conclusion:


This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.


The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information or any other characteristic protected by law.