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Executive Admin/Project Administrator

4 months ago

Tucson, United States Synectic Solutions Inc Full time
Job DescriptionJob Description

This position provides administrative support to Naval Air Warfare Center Weapons Division (NAWCWD), Surface Missile Technical Representative (Tech Rep) Office, Tucson Arizona supporting the IWS 3, IWS-11, IWS-12, and Missile Defense Agency Program Offices.

Primary Functions: 

  • Develop, prepare, and maintain databases for Surface Weapons Tech Rep.
  • Schedule internal visits for Surface Weapons program participants and external visits for Government Surface Missile Tech Rep Employees.
  • Process permanent badge requests for Surface Weapons TechRep employees and program sponsors.
  • Maintain a record of training completion for all contractors and Government Surface Weapons Tech Rep employees.
  • Research and provide resolution of U.S. Navy, Defense Travel System (DTS) problems with travel authorizations and vouchers for Government Surface Weapons Tech Rep employees.
  • Coordinate and execute administrative tasks for Standard Missile Program reviews and ISMUG.
  • Coordinate and process requests, for approval of the Deputy Tech Rep, of office supplies and services for Surface Weapons Tech Rep office.
  • Coordinate all access and visitors, schedule all meetings, support equipment, facility items, and monitor for both the Tech Rep Conference Rooms
  • Manage the maintainability of Government communication devices (i.e. Cell Phones and pagers). This includes updating international coverage, troubleshooting issues, and maintaining a database of communication device updates.

Education/Experience/Skills:

  • U.S. Citizenship
  • Minimum Education: High School Diploma. Bachelor's Degree is highly desired.
  • Working knowledge of Defense Travel System (DTS).
  • Experience supporting military or civilian executive leadership.
  • Experience: 3-5 years of experience in a customer and business-oriented position. Also have experience in the preparation of various types of correspondence, technical reports, and technical documentation.
  • The ability to multi-task in a fast-paced work environment.
  • Must obtain and maintain at a minimum a U.S. DoD SECRET Clearance or the preferred, U.S. DoD TOP SECRET throughout employment.
  • Required knowledge of word processing, spreadsheet, and/or other pertinent software applications.

All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation.

What You Can Expect from Us

  • Positive Office environment
  • Professional and knowledgeable team and leadership
  • Business Office hours

What's In It for Me?

  • Competitive salary
  • Great benefits, including: 
    • Company-subsidized PPO Medical, Dental, and Vision coverage
    • 401(k) Retirement Plan with company match
    • Paid Time Off
    • 10 Paid Holidays per year
    • Education Assistance
    • Medical and Dependent Care Flexible Spending Accounts
    • Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage.
    • Company-paid Short- and Long-term Disability Insurance
    • Company-paid Employee Assistance Program

What Your Experience Working for Us Will Be Like

Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company.

What You'll Enjoy About Where We're Located

We are located one hour north of Los Angeles in the heart of Ventura County, a relaxing and diverse community conveniently located near The Collection shopping center, beaches, hiking, and restaurants.

About Synectic Solutions, Inc. (SSI)

Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics.

Ready to apply?

If this job sounds like a fit for you, then click on the ‘apply’ button below. Good luck

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