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School Administrative Assistant
4 months ago
Bronx Charter School for the Arts (Bronx Arts) was founded in 2002 and is a K-8 public charter school located in the South Bronx, with an elementary school in Hunts Point and a middle school in Soundview. We believe that a rich and vibrant background in the arts is a key catalyst for the academic and social success of all students and that the arts are transformative and have the power to engage students for the long haul, keeping them in school by building a passion that survives for life.
At Bronx Arts, students receive daily instruction in theater, dance, music, and visual arts, and lessons in these subjects are integrated into the academic curriculum.
Job Summary
Bronx Charter School for the Arts seeks a School Administrative Assistant responsible for providing administrative and operational support at the elementary school campus. Under the supervision of the Principal, this person will provide support to the principal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Principal and school academic leadership team; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.
Requirements:Duties for this position include but are not limited to:
- Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Principal; coordinates and organizes office activities and coordinates flow of communications and information for the Principal and other members of the academic leadership team.
- Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate.
- Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
- Maintains confidentiality of various aspects of school operation including sensitive and personal information. Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.
- Organizes and expedites the workflow of the school site and offers guidance and direction to other school personnel as needed.
- Assists with registration duties and student recruitment and registration efforts as needed.
- Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns.
- Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for Principal and staff.
- Supports the Finance Department to perform assigned financial duties and maintain assigned financial records, school budgets and site accounts, mostly related to school supplies and ordering instructional materials.
- Prepares and submits all purchase orders and work orders as assigned; and prepares expense reimbursement requests.
- Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school; types and composes a variety of materials from verbal or written instruction.
- Attends and participates in assigned meetings and trainings; prepares minutes from notes as required.
- Updates and maintains multiple calendars as assigned; organizes appointments and meetings and makes arrangements for school visitations and facility use.
- Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.
- Answers questions and resolves situations involving students, parents, public, location staff and personnel through knowledge of school policies, rules, and regulations.
- Administers first aid, provides health office coverage and dispenses approved medication
- Tracks and orders assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained.
- Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software.
Qualifications:
- HS diploma required, Associate or Bachelor's degree preferred
- Strong attention to detail
- Excellent verbal and written communication skills
- Ability to multi-task and problem solve
This is a full-time position. Salary is commensurate with experience, with a base annual range of $38,000 to $42,000.
Compensation packages are competitive and commensurate with experience. Benefits include: Health, Paid Time-Off, Short-term Disability, Life Insurance, and Commuter Benefits Program. Optional benefits include: Retirement Investment (403b Plan), Dental Insurance, Vision Plan, and Medical Flexible Spending Account.
Bronx Arts is an equal opportunity employer. Bronx Arts does not discriminate on the basis of race, gender, disability, age, religion, sexual orientation, or national or ethnic origin.
