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Sr. Executive Assistant
4 months ago
About Us:
Nanoverse Technologies is a well-funded startup with a Center of Excellence in Beaverton, Oregon. We create innovative metrology, laser processing and solid-state energy devices that have a disruptive and immediate impact in high technology industries. This is a unique opportunity to join a rapidly growing company developing best-in-class solutions.
About the Role:
Reporting to the CEO, this onsite Sr. Executive Assistant role is responsible for providing support in all aspects of business functions to the CEO Office. This role is critical to support the effective and efficient operations of a fast-paced and rapidly changing business environment. The ideal candidate will be highly organized, detail-oriented, and able to handle a wide range of administrative and executive support tasks. May provide direct support to other executives and leaders as needed.
Duties and Responsibilities:
- Provide support to the CEO Office with calendaring, coordinating complex domestic and international travel and itineraries, processing monthly or ad-hoc expense reports, and drafting and editing business correspondence
- Manage the fluid priorities of the CEO Office which includes all communications (email, phone calls, written reports and letters), organizing and preparing the daily schedule and meetings in alignment with business priorities, and managing all relevant documentation required for meetings, including follow-up action items.
- Intermediate to advanced PC proficiency in a Windows environment (Outlook, Word, Excel, PowerPoint, OneNote).
- Experience with office software applications including Outlook Calendar, DocuSign, expense reporting tools, and MS Office suite.
- Interact with key customers, visitors, business leaders and other company executives.
- Provide assistance on an ongoing basis to assist with personal arrangements to support maximum time efficiency of the CEO.
- Maintain electronic and physical filing systems, and experience with report generation.
- Perform data entry tasks with a high level of accuracy
- Work on Special Projects as assigned by CEO and/or other members of Executive Staff
- Maintain and respect the confidentiality of the CEO Office at all times.
- Potential for travel up to 20%
Qualifications:
- 8 years minimum of demonstrated experience supporting a senior level executive or CEO
- Exceptional organization and time management skills
- Ability to adapt and manage competing priorities, tasks and requirements.
- Bachelor's degree preferred, or work experience equivalent
- Knowledge of cloud-based solutions an asset
- Exceptional attitude and positive outlook.
Where will this position be:
Beaverton, OR
