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Revenue Assistant II

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Indianapolis, United States Wheaton Van Lines Full time
Job DescriptionJob Description

Wheaton | Bekins is excited to share two (2) full-time opportunities for two (2) hybrid positions. Our team is looking for a detailed and conscientious individual who precise and quality-oriented to fill the role of Revenue Assistant and Revenue Clerk.

Wheaton | Bekins is a long-standing moving company that ensures quality handling and excellent customer service as we help customers move from one stage of life to the next. Years of expertise have built widespread recognition and trust among our customers. However, outstanding service is not possible without our skilled and valuable employees.

At its core, Wheaton | Bekins is an employee-centered company. With a strong work culture, our company promotes values of trust, integrity, support, and commitment. We show appreciation to our employees by providing benefits, flexibility, and recognition awards. At Wheaton | Bekins you can grow your career, improve your skills, and build strong connections.

Revenue Clerk Job Details:

  • Audit, identify, approve, and tag all required documents
  • Analyze and distribute revenue to participating parties based on established policies and generate freight bills for individual shipments.
  • Communicate with agents, drivers, and corporate employees to resolve discrepancies or lack of documentation prior to processing order files.
  • Accurately input appropriate charges in the computer to be billed and distribute revenue to the order participants promptly.
  • Reviews paperwork for proper substantiation of services identified on freight bill/invoice, downloading documentation and prepare freight bill/invoice for mailing to customer or entry in account billing systems.
  • Meet deadlines and set priorities when paying agent and driver partners and requirements based on national account contracts.
  • Work with order images of shipping documents to determine compliance of regulatory requirements.

Revenue Assistant Job Details:

  • Accurately identify, scan, upload, enter, and count uploaded drivers’ paperwork, then tag and manage document visibility
  • Upload documents into order images to expedite audit processes
  • Quickly and accurately review and approve documents into appropriate backlogs.
  • Contact hauling and traffic dispatch regarding system updates to properly enter paperwork and route to correct backlogs.
  • Complete late paperwork reports to monitor unreceived paperwork from hauling agents after delivery.
  • Prepare and send billing bundles to interline carriers and national accounts per guidelines.
  • Assist with basic audits by accurately entering charges and distributing revenue in the processing system.
  • Communicate with agents, drivers, and corporate employees to resolve paperwork issues and missing system updates.

Benefits:

  • Medical, dental, and vision
  • Basic life and accidental death and dismemberment
  • Voluntary Life
  • Short-term and long-term disability
  • Voluntary critical illness and accident
  • Health savings and flexible spending accounts
  • 401k with company match up to 5%
  • ESOP (Employee Stock Ownership Plan)

A high school education or equivalent is required. Desired experience includes one year of office work and experience in an AS400 environment. Data entry and math skills are needed along with good verbal, written, and organizational skills. This position must be accurate and detail oriented. It also requires independent work and teamwork. The individual in this role must be able to work well under pressure and make decisions according to procedures.

This hybrid job involves both in-office and remote work with phone and heavy email volume. Remote and in-person work is scheduled for designated days. Office conditions are standard for an office environment. This job description does not list all the duties of the job. You may be asked to perform other duties.