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Accounts Payable Specialist

4 months ago

Costa Mesa, United States DB HEALTHCARE INC Full time
Job DescriptionJob Description

Title: Accounts Payable Specialist - CA
Location: Costa Mesa, CA 92626
Type: Contract 
Duration: 6 Months
Start Date: 06/24/2024
Positions: 1
Schedule: Monday-Friday 8-4:30

Job Summary:
Responsible for a high volume of Accounts Payable (A/P) processing for 70-100 invoices per day using Automatic Invoice Matching system (i.e., 3-way match) as well as other approval processes.

Responsibilities:

  • Responsible for preparing month end A/P accruals and reconciling monthly vendor account statements.
  • Performs other special and/or month-end projects as requested.
  • Resolve discrepancies and address inquiries from internal and external sources, as well as audit transactions and invoices to ensure accuracy and completeness.
  • Accounts Payable Specialist
  • Process audit MAT, DRP and SER transactions accurately and reviews items billed (i.e., qty, freight, services) are consistent with the P.O. and sales/use tax are properly recorded.
  • Process and audit EXP transactions accurately (i.e., adheres to A/P P & P, sales/use tax and 1099 reporting guidelines)
  • Resolve invoice discrepancies by following through on invoice issues with internal/external customers
  • Process invoices timely to avail discounts offered by vendors and record the discount properly in Lawson
  • Audit invoices and check requests for accurate reporting of sales/use tax to reduce entries in the Out of Balance Distribution Closing Report (AP175).
  • Regularly submit Vendor Maintenances to assist in maintaining the Lawson Vendor Database in order to help minimize the “label” process and “undeliverable” 1099's.
  • Work towards decreasing the amount of Voids and/or Demand Check Requests.
  • Include detailed information as to the reason for the request & Ensure the Vendor Maintenance deadline is met.

Required Skills:

  • Minimum 2 years, full cycle A/P experience with emphasis in high volume data entry
  • Working knowledge of Automatic Invoice Matching system (i.e., 3-way match) or mainframe A/P systems

Preferred Skills:

  • Experience in hospital environment
  • Working knowledge of Lawson
  • Working knowledge of QuickBooks Online
  • Familiar with electronic A/P invoice processing.
  • Working knowledge of mainframe Accounts Payables systems required. Good organizational skills and the ability to troubleshoot problem invoices
  • Ten key by touch and proficient computer skills including MS Outlook, Excel and Word
  • Ability to multi task and prioritize work with heavy phone and email usage. Effective communication skills, both verbal and written.

Education:

  • High School Diploma required