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Human Resources Clerk

4 months ago

Homestead, United States Le Jardin Community Full time
Job DescriptionJob Description

Under the supervision of the HR Manager, the HR Clerk will maintain employee files and data systems accurate and updated.

Duties

  • Create new employee benefit, unemployment, FMLA, or other folders when appropriate.
  • File documents in a timely manner into the applicable staff file or folder.
  • Maintain the file room locked and well-organized at all times.
  • Enter all staff changes into digital data systems, including position changes, salary changes, training, etc. in a timely manner.

  • Follow up with employees on credential requirements and expirations; send updated documents to manager and Center Director as applicable. Upload updated documents to the applicable digital data system.

  • Ensure documents and digital systems have the most accurate and up-to-date information.

  • Create CAHSD approval packages for position changes, as needed.

  • Process required background screenings renewal, and verify eligibility to determine clearance.

  • Complete and send employment verification forms and unemployment forms as needed.

  • Distribute forms, evaluations, surveys, etc. as applicable. Follow up to ensure completion.
  • Create ID cards for current employees when position changes, lost or name changes.
  • Audit center personnel files for compliance with Head Start and DCF requirements with the assistance of the HR Manager.
  • Support and assist the recruitment specialist with interviews with candidates, as needed.
  • Support and assist the recruitment specialist in scheduling and completing new hire, volunteer or intern packages with candidates who were offered a position, as needed.
  • As needed, enroll new hires into the ADP biometric fingerprint time clock system.
  • Update Standard Operating Procedure Manual as needed.
  • Assist HR Department with special projects as needed.

  • Administration has the authority to assign additional duties as seen fit for the benefit of the organization.

Qualifications

  • High School or GED
  • Experience in a professional office environment.
  • Proficient in using Microsoft Office applications (Microsoft Word, Excel, and PowerPoint).
  • Considerable knowledge of office equipment including scanning and faxing and other technology.
  • Must be able to effectively communicate information and ideas both orally and in writing. Comfortable with basic math.
  • Must be able to sit for extended periods of time.

Salary: See the most recent salary schedule.

FLSA Status: Non-Exempt


Monday through Friday 8am to 5pm
40 hours per week