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Facilities Coordinator

2 months ago

Seattle, United States TEKsystems Full time
Job DescriptionJob Description

Job Description & Expectations

Responsibilities:

· Provide facilities services to ensure proper building maintenance, procurement of supplies, daily inspection of site(s), validation of work orders.

· Liaison with building maintenance, including regular communication.

· Liaison with key internal and external business partners, including any and all necessary vendors and corporate HR, IS&T, EHS, and Security.

· Oversee budgets and create spreadsheets/trackers, including Purchase Orders.

· Create weekly activity and status reports.

· Provide conference room arrangement and maintenance, including calendar scheduling.

· Assist with providing equipment removal passes and visitor badges where required.

· Perform other support duties as required by the department or office.

Additional Day to Day Tasks:

· Maintain professional appearance of common areas and conference rooms.

· Greet and assist all visitors; maintain company visitor sign in book. Coordinate visitor transportation and travel if needed.

· Order, maintain, and track inventory for break room and office supplies. Maintain professional appearance of break rooms and conference rooms.

· Handle any user errors/ questions -day to day can be different based on volume of requests.

· Help with any transitions and moves.

· Vendor management – Coordinate service requests with property management and/or external vendors. Handling issues as they arise.

· Use employee information applications to obtain employee information and conference room schedules.

· Function as after-hours contact for property management.

· Be responsible for overall office safety and security.

Client Culture/Expectations:

· Manager isn’t always onsite – being able to navigate any roadblocks, being proactive, reaching out to team members when needed.

· Navigating an environment with little to no set processes.

· Focus on relationship building- leveraging your team relationships for knowledge transfer and collaboration.

· Not only understanding your role, but proactively Identifying areas you can increase efficiencies – sharing feedback and recommendations on process improvement.

· Seeking answers if not readily available.

· Following processes established in training.

· Taking initiative – becoming the subject matter expert in your role

· Greatest opportunity for growth: partnering with your manager on internal processes and knowledge transfer, understanding internal workflows, being vocal about process improvement and ways to take on more tasks and add value

Common Challenges:

· Little direction given– ability to troubleshoot issues without a manager present. Making sure you understand your manager’s expectations – requires you to put forth the effort to have this conversation.

· Remote – not always close to team members that can help. Important to prioritize relationship building, so you have others to lean on. Taking ownership of your role.

· Task oriented role – some days can seem slow. Seeking out areas to help them in and take on more tasks that help with personal growth – always assessing where you can add value.