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Executive Assistant

4 months ago

Charleston, United States RYZ Holdings LLC & MEZ Ventures LLC Full time
Job DescriptionJob Description

RYZ HOLDINGS LLC & MEZ VENTURES LLC

EXECUTIVE ASSISTANT

 

THE PERSON

Are you a meticulous professional who thrives on maintaining order? Are you eager to assist executives across a range of dynamic industries such as healthcare, financial services, agriculture/farming, real estate and more? If you’re seeking an exceptional opportunity to leverage your proactive and adept communication skills, both behind the scenes and in a public-facing role, we’d love to hear from you

Our ideal Executive Assistant is:

  • Highly Organized. You effortlessly prioritize tasks both for yourself and executives, ensuring that the most critical tasks are addressed promptly and efficiently.
  • An Excellent Communicator. Understanding the significance of timely responses to emerging challenges and requests, you communicate promptly and professionally, minimizing potential delays. Equipped with exceptional interpersonal skills and superior written, verbal, and listening skills you serve as a communications liaison, ensuring all information is conveyed accurately and comprehensively.
  • An Adaptable Quick Start. Recognizing the importance of flexibility, you can pivot swiftly and convey challenges calmly and professionally, serving as an invaluable resource. With a strong sense of follow-through and a knack for identifying and solving problems before they arise, you instill confidence in executives.
  • A Fact Finder. You excel as a fact finder, adept at research and information gathering, providing executives with the insights they need.
  • Accountable. With a strong sense of ownership, you ensure that tasks are completed accurately and on time, consistently upholding high standards of performance. Not only do you hold yourself accountable to priorities, but you also effectively guide others to prioritize tasks efficiently.

Our ideal Executive Assistant is eager to provide comprehensive support, seamlessly managing both front and back-end operations with exceptional organization and communication skills. You embody professionalism, approachability, and impeccable presentation, serving as the central hub for all information crucial to supporting executives personally and professionally in all endeavors.

RESPONSIBILITIES

The responsibilities of the Executive Assistant include but are not limited to:

  • Coordinating schedules and managing calendars, implementing efficient time blocking techniques
  • Monitoring and organizing the email inbox, curating priority email lists for review
  • Organizing and maintaining files, records, databases, etc. both physical and digital
  • Handling phone calls, inquiries, and requests and handling appropriately, effectively managing the executives’ time
  • Organizing travel arrangements, encompassing flights, accommodations, and transportation logistics
  • Overseeing payment of personal bills, ensuring prompt payments
  • Facilitating speaking engagements and collaborating closely with external marketing teams
  • Managing personal affairs, including wardrobe coordination, scheduling personal commitments and appointments, and maintaining general organization
  • Attending conferences with and for executives
  • Providing project management support across various ventures, including task delegation to external teams, ensuring accountability, and serving as primary communications liaison
  • Developing compelling pitch decks for different investment opportunities

 

** This is a salaried, hybrid position based in Charleston and Georgetown, SC, with occasional travel. Unlike a traditional 9 AM – 5 PM role, this position requires accessibility Monday through Friday 7 AM – 7 PM, with flexibility throughout the day. **

 

QUALIFICATIONS

Required

  • Minimum 2-3 years of Executive Assistant/Personal Assistant experience
  • Proficiency with Microsoft Suite including Outlook and Teams
  • Experience with Project Management software (Asana, Monday.com, etc.)

Preferred

  • Associate and/or Bachelor’s degree
  • Project Management experience
  • Experience preparing pitch decks and/or PowerPoint presentations
  • Paralegal experience and/or experience with contracts

Desired

  • EOS familiarity
  • Copywriting experience

 

THE COMPANY – RYZ Holdings LLC and MEZ Ventures LLC (The Zechmann Family)

RYZ Holdings LLC and MEZ Ventures LLC are founded by Rebeca and Michael Zechmann, represent a dynamic entrepreneurial force in the South Carolina region. As owners of River Landing Dentistry and Salty Oak Farm, they exhibit deep-rooted commitment to various sectors including real estate, healthcare, agriculture/farming, venue management, and financial services. With an expanding portfolio, they are poised for further growth and are now seeking two dedicated individuals to join them on this exciting journey.

WHY WORK WITH US?

This is a remarkable opportunity for individuals seeking diverse involvement in various facets of business within a dynamic and growth-oriented organization. If you thrive in an environment characterized by versatility, change, and continuous development, this role is tailor-made for you. With the chance to immerse yourself in both the front and back end of operations, engage in meticulous detail-oriented tasks, and participate in public-facing opportunities to expand your network, the potential for professional growth is boundless. Moreover, as part of a team of two Executive Assistants, you’ll enjoy enhanced freedom and flexibility, fostering collaboration and synergy. Guided by a compelling vision and unwavering core values, RYZ Holdings LLC and MEZ Ventures LLC are dedicated to making a positive impact on the community, offering a truly rewarding experience for those who join their team.

Core Values:

  1. Takes Initiative
  2. Positive Attitude
  3. Compassionate
  4. Works as a Team
  5. Strives for Excellence

 

Benefits: Medical, Dental, and Vision Insurance, 401k, PTO and paid holidays

Salary: $60,000 to $70,000

If you are looking for a unique opportunity to grow your career with exposure to many different industries, we have the perfect opportunity for you Apply today