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Assistant Property Manager

4 months ago

Pensacola, United States blue Commercial Property Management Full time
Job DescriptionJob Description

Company: blue Commercial Property Management 

Location: Pensacola, FL. 

Position: Assistant Property Manager 

Type: Full-Time

About Us: blue is a growing commercial property management company based in Pensacola, FL. We specialize in owning, managing, acquiring, and construction management in our local area. With a commitment to excellence and a passion for creating exceptional spaces, we are seeking a motivated and dedicated Assistant Property Manager to join our team as we continue to expand and develop.

Job Summary: As an Assistant Property Manager, you will play a crucial role in supporting the efficient and effective management of our commercial properties, contributing to the overall success and growth of our company. You will work closely with the property management team to ensure our properties and tenants are satisfied, AR/AP accounts are timely and correct, and operational processes are optimized and projects are completed promptly. You will be responsible for identifying high priorities and managing them effectively. Communicating action items seamlessly across the organization. Assisting with a variety of tasks that contribute to the company's overall efficiency and success. The ideal candidate is a proactive problem solver, an excellent communicator, and a master of multitasking.

Responsibilities:

  • Assist in the day-to-day management of commercial properties, including tenant relations, lease agreements, and rent collection.

  • Prepare and maintain accurate records related to property maintenance, tenant communications, and financial transactions.

  • Assist in budgeting and financial reporting, tracking expenses, and ensuring the financial performance of properties.

  • Process AP and route for proper approvals and coding

  • Reconcile credit cards monthly

  • Process AR and manage collections 

  • Respond promptly to tenant inquiries and concerns, maintain positive tenant relations, and address issues professionally.

  • Managing calendar, appointments, and maintenance schedules, ensuring efficient time management and coordination of meetings and events.

  • Prepare and organize materials for meetings, conferences, and presentations; take meeting minutes when necessary.

  • Prioritizing communication while maintaining a high level of professionalism and confidentiality.

  • Coordinate and facilitate internal and external communications, including phone calls, emails, and written correspondence.

  • Assist with research, data analysis, and information gathering to support decision-making processes.

  • Collaborate with cross-functional teams to ensure projects and initiatives are on track and deadlines are met.

  • Handle expense reports, invoices, and financial documentation accurately and in a timely manner.

  • Support special projects, events, and other tasks as required to contribute to the teams effectiveness and the company's growth.

  • Collaborate with leasing teams to ensure vacant spaces are marketed effectively and leased in a timely manner.

  • Support the implementation of property management policies and procedures to enhance operational efficiency.

  • Participate in property management meetings and provide valuable insights to contribute to strategic decision-making.

Qualifications:

  • Bachelor's degree in Business, Real Estate, Property Management, or a related field (preferred but not required).

  •  

  • Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.

  • Strong verbal and written communication skills; impeccable attention to detail.

  • Proficiency in Microsoft Office Suite/Google Suite and other relevant software.

  • Discretion and understanding of confidential information; ability to handle sensitive matters with professionalism and integrity.

  • High level of adaptability and a proactive approach to problem-solving.

  • Professional demeanor and the ability to represent the company to external parties.

  • Prior experience in property management, real estate, or related industries is a plus.

  • Proficiency in property management software

  • Basic knowledge of lease agreements, property maintenance, and financial management.

  • Ability to work effectively in a collaborative team environment.

  • Customer-centric attitude with a focus on tenant satisfaction.

Job Type: Full-time

Benefits:

  • Dental insurance

  • Health insurance

  • Paid time off

  • Vision insurance

Experience level:

  • 3 years in Accounting related field (preferred)

Schedule:

  • 8-hour shift

  • Monday to Friday

  • On call

Ability to commute/relocate:

  • Pensacola, FL 32502: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Customer service: 1 year (Preferred)

License/Certification:

  • Driver's License (Preferred)

Work Location: In person

Company Descriptionblue is a commercial only property management company on the Gulf Coast of Florida. We are a dynamic organization that strives to follow best practices in the industry while always continuing to evolve and improve. You would be joining a fun, family-oriented group of professionals who have a passion for the industryCompany Descriptionblue is a commercial only property management company on the Gulf Coast of Florida. We are a dynamic organization that strives to follow best practices in the industry while always continuing to evolve and improve. You would be joining a fun, family-oriented group of professionals who have a passion for the industry