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Senior Executive Admin Assistant

4 months ago

Folsom, United States Certified Employment Group Full time
Job DescriptionJob Description

Enhance the team's quality, timeliness, and effectiveness by modifying work practices and processes for improved results or efficiency. Complete tasks with limited supervision. Manage calendars and independently schedule appointments. Screen incoming calls and correspondence, responding independently most of the time. Prepare memorandums outlining and explaining administrative procedures and policies to supervisory staff and monitor compliance. Arrange complex programs, events, or conferences by managing facilities, catering, issuing information or invitations, coordinating speakers, and controlling the event budget.

Manage the preparation of complex and confidential records such as agendas, notices, minutes, and resolutions for department meetings. Take and transcribe dictation; compose and prepare confidential correspondence, reports, and other complex statistical and technical documents. Create and maintain complex and confidential databases and spreadsheet files. Arrange detailed travel plans and itineraries, book travel, and compile documents for travel-related meetings. Complete daily, weekly, and monthly tasks, reports, and projects. Prepare and process expense reports for reimbursement for various staff members. Manage meeting meal catering, including morning, afternoon, and evening reservations when requested. Maintain office and kitchen/break room supplies at the building location. Distribute mail efficiently. Undertake additional tasks as directed by local leadership staff.

**Basic Qualifications:**

- **Education:** Bachelor’s degree or equivalent preferred.

- **Experience:** 5-8+ years of related administrative experience.

- **Adaptability:** Ability to work in a fast-paced, flexible environment.

- **Initiative:** Self-starter with foresight to complete tasks.

- **Communication Skills:** Excellent verbal and written communication skills.

- **Customer Service:** Ability to interact effectively with various levels of staff and personalities.

- **Confidentiality:** Ability to maintain confidentiality.

- **Multi-tasking:** Strong multi-tasking and prioritization skills.

- **Technical Proficiency:** Intermediate/Advanced proficiency in MS Office (Word, Excel, PowerPoint).