Procurement Specialist

Join Hope The Mission: Where Compassion Meets Action

Are you passionate about making a difference and eager to contribute to a meaningful cause?

At Hope The Mission, Our mission is to prevent, reduce and eliminate poverty, hunger, and homelessness. We do this by offering immediate assistance and long-term solutions to community members.

Hope the Mission is currently seeking a Procurement Specialist to join our Finance team and be a part of this impactful journey. At Hope The Mission, you'll have the chance to be at the forefront of our mission, working alongside a talented group of professionals who are united by a shared vision of a better world.

See below info regarding details about this positions requirements as well as an overview of our full time employee benefits:

Amazing Benefits provided for all eligible staff

• Employer paid employee health benefits:(including teledoc).: Available to Part-Time Eligible and Full Time Employees

• Dental, Vision & Life Insurance: Available to Part-Time Eligible and Full Time Employees

• Five additional voluntary insurance packages: Available to Part Time Eligible and Full Time Employees

• Generous Paid Time Off: Enjoy a healthy work-life balance with paid time off for Full time Employees to include: vacation, floating holidays, company paid holidays, and sick leave

• Professional Development: We are committed to your growth with opportunities for training, workshops, and career development

• Employee Assistance Programs

Job Summary:

Working under the supervision of the Senior Accounting Specialist, the Procurement Specialist aids in cultivating a team-oriented work environment aligned with the long-range plan, mission, vision, and values of HTM.The Procurement Specialist fulfills departmental responsibilities by successfully working in coordination with the Admin., Accounting and Finance team to ensure compliance with HTM’s accounting procedures. A successful Procurement Specialist is analytical, has perseverance, strong attention to detail, and superior problem-solving and organizational skills.

Skills and Minimum Qualifications:

• A minimum of 3-5 years of Procurement related experience.

• A minimum of 3-5 years of Accounting related experience.

• Advanced skills in MS Office (Excel), accounting software, and databases.

• Excellent verbal and written communication skills.

• Demonstrate open, clear, concise and professional communication.

• A proficiency level of reading, writing, speaking, and comprehending English as necessary to effectively perform the job duties, execute work duties effectively at the direction of supervisors, and maintain the continuity of operations through necessary communication with colleagues.

• Ability to manipulate a large amount of data and interpret analyses.

• Strong interpersonal, written and verbal communication skills.

• Ability to complete assignments with attention to detail and high degree of accuracy.

• Proven ability to perform effectively in a demanding environment with changing workloads.

• Results driven; demonstrate ownership and accountability.

• Identifies bottlenecks and drives improvements.

• Work independently or as part of a team and follow through on assignments with minimal supervision.

• Ability to establish and maintain cooperative working relationships with co-workers and customers, and vendors.

• Work according to a strict set of procedures within the provided timelines

• Flexible approach, working with several cross-disciplinary teams in a collaborative style.

• Ability to work independently, with initiative, and handle multiple priorities and tasks.

• Ability to work in sensitive situations and maintain confidentiality.

• Excellent people skills with the ability to partner with a dynamic leadership team. Comfort with tasks ranging from daily to specialized.

• Ability to operate a computer, various software programs, technology equipment, and telephones

Duties include but are not limited to:

• Under direction of leadership, execute approved financial transactions (purchase materials, supplies, or equipment) based on the company's needs.

• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors

• Work with other departments to ensure proper utilization of our policies and procedures and submissions into our procurement system, ensuring purchase requisitions are entered correctly and have proper pre-approval before purchases are made.

• Prepare documentation for establishing vendor accounts & contracts, transactions, and/or regulatory compliance.

• Compare suppliers' bills with bids and purchase orders to verify accuracy and work with operations warehouse to check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications (Warehouse)

• Work with our operations department to monitor supply & equipment inventory in our warehouse. Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.

• Verify accuracy of financial or transactional data.

• Calculate costs of orders, and charge or forward invoices to appropriate accounts.

• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers

• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems

• Prepare, maintain, and review purchasing files, reports and price lists.

• Respond to customer and supplier inquiries about order status, changes, or cancellations

• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.

• Locate potential new suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered

• Train and supervise subordinates and other staff

• Ensure all transactions/expenses have proper GL coding, grant coding and classification.

• Assist with accounts payable, including vendor records maintenance, as needed.

• Assistance with the annual audit process.

• Assists in preparation of reports when requested.

• Entering and updating information into relevant databases.

• Informing relevant parties regarding errors encountered.

• Researches, tracks, and resolves documentation problems and discrepancies and maintains proper communications with necessary parties regarding errors/issues encountered and steps taken towards resolution.

• Works with and assists Department supervisor(s), Director of Finance, and offsite accountant(s) when needed in order to complete all yearly offsite audit tasks.

• Maintaining and organizing back-up documents on “Cloud” databases and storing hard copies of data in an organized manner to optimize retrieval.

• Advise accounting department supervisor(s) of issues related to data or vendor discrepancies.

• Assists with special projects and analysis as needed.

• Performs any other duties, projects and responsibilities as assigned by manager

If you are ready to bring your amazing skills, passion, and dedication to our cause, Hope the Mission would love to hear from you Apply now

◊ EEO: HOTV (Hope of the Valley) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HOTV complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, placement, promotion, recall, transfer, leaves of absence, compensation and training.

◊ HOTV will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if HOTV is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide