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Office Coordinator

4 months ago

Phoenix, United States HelloFresh Full time
Job DescriptionJob Description

At HelloFresh, we want to change the way people eat forever by offering our customers high-quality food and recipes for different meal occasions. Over the past 10 years, we've seen this mission spread around the world and beyond our wildest dreams. Now, we are a global food solutions group and the world's leading meal kit company, active in 18 countries across 3 continents. So, how did we do it? Our weekly boxes full of exciting recipes and fresh ingredients have blossomed into a community of customers looking for delicious, healthy, and sustainable options. The HelloFresh Group now includes our core brand, HelloFresh, as well as: Green Chef, EveryPlate, Chefs Plate, Factor_, and Youfoodz.

Come see what’s cookin’ at HelloFresh

At HelloFresh, we want to revolutionize the way we eat by making it more convenient and exciting to cook meals from scratch. We have offices all over the world and we deliver delicious meals to millions of people.  

We are the industry leader in meal-kit subscription services and we’re growing all the time. We have distinct meal-kit services that cater to everyone with the most menu variety in the market, which allows us to reach an incredibly wide population of people.

The HelloFresh team is diverse, high-performing, and international, and our work environment is an inspiring space where you can thrive as a result.

Job Description:

HelloFresh’s Office Coordinator, Culture + Engagement, will be responsible for supporting key clerical and organization initiatives at our Distribution Center

In this role, you will be focused on purchasing and tracking inventory, organizing supplies, managing mail, up-leveling aesthetics, and assisting teammates on in-office projects. You will be energized by this role if you enjoy customer service, staying super organized, and working collaboratively.

This is an in office, hourly position.

Shift: Monday-Friday 8a-5p

You will…

  • Accurately track and reconcile purchases, adhering to the given budget and spending policy
  • Execute site indirect spend purchasing such as office supplies, snacks, catering, and general supplies
  • Establish and maintain relationships with third parties/vendors, including sourcing vendors, troubleshooting should the need arise, and working with all vendors to achieve cost savings.
  • Spot inefficiencies, design and manage process improvements to achieve operational excellence
  • Manage incoming/outgoing mail and facilitate office-related deliveries
  • Run morning setup, including resetting conference rooms office furniture, stocking supplies, and conducting space walk-throughs
  • Support the Engagement Team, Local HR, and Operations Team as needed
  • Receive guests, courteously providing and receiving information
  • Partner on projects aimed at improving processes and procedures
  • Escalate office-related issues as needed in a timely and professional manner
  • Assist with in-office event set-up and breakdown, including lunch catering, onsite meetings, offsite meetings, and group events
  • Support ad hoc projects aimed at improving office aesthetics and the in-office employee experience

You Are/Have

  • A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes
  • Aesthetics are important, so this person should have a keen eye for detail and organization and have very high standards for a neat and organized office
  • Comfortable with getting your hands dirty (literally and figuratively)
  • A customer-focused mindset - in this role, every onsite employee is your customer
  • An ability to communicate clearly and effectively in both verbal and written form
  • Able to perform the essential functions of the position with or without reasonable accommodation, including:
    • Regularly lifting and moving up to 30 pounds without assistance
    • Stand and/or walk for prolonged periods

At minimum, you have...

  • Must be at least 18 years old
  • 2+ years of work experience in a related office coordinator, customer service, and/or assistant position
  • Experience with Excel and/or Google Sheets 
  • A high degree of professionalism
  • Must follow all safety policies/procedures, as well as adherence to PPE/hygiene policies, in cooperation with the supervisor
  • GED/HS diploma required

It is the policy of HelloFresh not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because they are a protected veteran.

This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors.

Arizona Pay Range$20—$25 USDAbout HelloFresh

We believe that sharing a meal brings people of all identities, backgrounds, and cultures together. We are committed to celebrating all dimensions of diversity in the workplace equally and ensuring that everyone feels a sense of inclusion and belonging. We also aim to extend this commitment to the partners we work with and the communities we serve. We are constantly listening, learning, and evolving to deliver on these principles. We are proud of our collaborative culture. Our diverse employee population enables us to connect with our customers and turn their feedback into meaningful action - from developing new recipes to constantly improving our process of getting dinner to our customers’ homes. Our culture attracts top talent with shared values and forms the foundation for a great place to work

At HelloFresh, we embrace diversity and inclusion. We are an equal-opportunity employer and do not discriminate on the basis of an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status, or any other protected characteristic under applicable law, whether actual or perceived. As part of the Company’s commitment to equal employment opportunity, we provide reasonable accommodations, up to the point of undue hardship, to candidates at any stage, including to individuals with disabilities.

We want to adapt our processes and create a safe space that welcomes everyone so please let us know how we can accommodate our process. In case you have any accessibility requirements you can share that with us in the application form.

To learn more about what it's like working inside HelloFresh, follow us on Instagram and LinkedIn.

HelloFresh is committed to the principles of equal employment opportunity and providing reasonable accommodations to candidates with disabilities. If you need an accommodation during the application process, please reach out to us at:

  • Europe: EUaccommodations@hellofresh.com
  • APAC: APACaccommodations@hellofresh.com
  • United States: USCandidateAccommodations@hellofresh.com
  • Canada: CAaccommodations@hellofresh.com