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Office Administrator

4 months ago

Wilmington, United States Smith, Katzenstein & Jenkins LLP Full time
Job DescriptionJob Description

Smith, Katzenstein & Jenkins LLP, a 10-attorney corporate and commercial litigation firm located in Wilmington, DE seeks an experienced Office Administrator to manage and oversee daily operations of our office. The position includes human resources, systems, facilities, and general management.

Qualifications include: Bachelor’s degree and a minimum of 3 years working in a professional services firm preferably with supervisory experience.

Skills include: effective interpersonal and communications skills; ability to multi-task and prioritize; supervisory experience; sound judgment; problem solving skills; strong knowledge of Microsoft Office. Working knowledge of iManage and TABS beneficial.

Essential functions to include:

Human Resources

· Recruit, select, onboard and train support staff
· Onboard professional personnel
· Coordinate with administrators of employee benefits programs including insurance, Section 132 plan, 401(k) and profit sharing
· Coach, counsel, discipline and terminate support staff
· Conduct annual performance appraisals for support staff
· Maintain personnel files, including PTO records
· Process payroll in conjunction with third-party payroll service

Systems Management

· Recommend/choose vendors and maintain vendor relationships for purchase and maintenance of all office equipment
· Provide support for software and hardware products in conjunction with outsourced technical support

Facilities Management

· Coordinate with landlord on maintenance and office upkeep
· Oversee facilities operations including office space assignments, office furniture and equipment, and office relocations

General Management

· Oversee library management and office service functions
·  Participate in partners’ meetings; prepare agenda and minutes for meetings
· Maintain firm insurance policies including professional liability, premises liability, workers compensation and cyber in conjunction with local     broker
·  Oversee supply requisitions
· Maintain firm records
· Plan firm events and holiday gifts
· Maintain firm website in conjunction with third-party WordPress support vendor

Smith, Katzenstein & Jenkins LLP offers a congenial work environment and a compensation package that includes a competitive salary, excellent benefits and generous 401(k) and profit-sharing plan.

For consideration, please submit your resume with salary requirement to Susan Holton, Office Administrator at sholton@skjlaw.com

Company DescriptionSince 1985, Smith, Katzenstein & Jenkins LLP has been dedicated to advancing the business and personal objectives of our clients. Our team of experienced lawyers employs cost-effective strategies to provide superior quality legal work, creative solutions and personalized services. We regularly practice in the nationally recognized Court of Chancery, Delaware Bankruptcy Court and District of Delaware. We provide legal counsel to a broad range of local, national and international clients.Company DescriptionSince 1985, Smith, Katzenstein & Jenkins LLP has been dedicated to advancing the business and personal objectives of our clients. Our team of experienced lawyers employs cost-effective strategies to provide superior quality legal work, creative solutions and personalized services. We regularly practice in the nationally recognized Court of Chancery, Delaware Bankruptcy Court and District of Delaware. We provide legal counsel to a broad range of local, national and international clients.