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Executive Assistant

4 months ago

Plymouth, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

We are seeking an Executive Assistant with 5+ years of c-level executive support experience. Must be highly organized, inquisitive, deadline driven, resourceful, and self-motivated.

*This role is DIRECT HIRE, and pays $75-95K and offers a hybrid schedule after training (wednesdays are remote)*

Job Duties:

  • Effectively manage and organize the Executive's calendar, overseeing the scheduling of corporate meetings, weekly check-ins with employees, travel arrangements, and coordination of professional and personal events.
  • Arrange travel logistics, including flights, hotel accommodations, rental cars, restaurant reservations, and site tours.
  • Facilitate onsite meetings, handling all aspects from scheduling and sending reminders to ordering catering, greeting guests, and managing follow-up tasks.
  • Draft and/or edit speaking points, documents, and presentations.
  • Establish and maintain shared task boards with the Executive, ensuring tasks are appropriately prioritized, deadlines are monitored, and assignments are completed with excellence.
  • Handle the organization, sorting, and distribution of mailed correspondence.
  • Efficiently handle the Executive's inbox, identifying emails requiring immediate attention, responding on behalf of the Executive when necessary, managing archive folders, and adhering to cyber risk prevention best practices.
  • Coordinate document signing and manage the delivery of signed documents to relevant parties.
  • Track and submit credit card expenses, ensuring accurate monthly coding.
  • Review submissions, letters, agendas, and memos, determining their importance and managing them accordingly.
  • Exercise discretion in managing confidential and sensitive information/documents.
  • Maintain a secure database of usernames and passwords.

Benefits/ Perks:

  • Full medical, dental, and vision insurance including HSA
  • Summer Fridays Shorter Friday Workdays During Summer
  • Monthly happy hours
  • "Grocery list" where you can put your favorite snacks and drinks
  • They order in/cater in lunches 2x/week
  • Competitive PTO and Paid Holidays
  • Gym Membership Reimbursement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.