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Legal Assistant

4 months ago

Boston, United States Boston Hire Full time
Job DescriptionJob Description

Executive Assistant/ Legal Client Coordinator.

 

     Established law firm seeks an Executive Assistant to be the right hand to top attorneys in all areas of their private client practices. This is a busy role where confidence and communication skills a must Ideal candidate will have 5-10 yrs. legal support experience.

 

Responsibilities:

 

  • Serve as the right-hand to the attorneys in the administration of their Private Client practices and the service of their clients; develop and maintain a deep understanding the practices and clients.
  • Manage flow of information to help organize, prioritize, and address requests from both internal and external clients through to completion.
  • Take initiative to proactively assist attorneys with their practices and with administrative tasks, including calendaring, conflict checks, and communications.
  • Monitor and manage attorneys’ calendars and diaries for time‐keeping purposes.
  • Draft, format, proofread, and edit legal documents, power point presentations, and excel spreadsheets; ensure accuracy of details.
  • Assist with time entry and preparation of client bills, ensuring time is submitted timely and bills are sent to clients.
  • Arrange and coordinate logistics and services for meetings, events, signings, etc. 
  • Handle travel arrangements for out-of-town meetings and conferences
  • Coordinate reimbursements, efficiently reconcile expenses and submit invoices.
  • Track business development activities, including calendaring of follow-up actions.
  • Develop positive and productive relationships with members of the firm and its vendors, allowing for the effective use of internal services to efficiently perform work.
  • Transmit all correspondence and other legal documentation to the appropriate client/matter files and title files and the retrieval of the same.  
  • Arrange for service of process, hand‐deliveries, and conference calls. 
  • Relay/interpret communications and/or work assignments between partners, associates, paralegals, and other firm personnel.

Firm offers three days remote and fantastic benefits. If you are looking to utilize your executive support experience to work in one of Boston’s  most prestigious law firm this is the job for you