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Office Manager

4 months ago

Norwalk, United States Christian Ministry with Global Impact Full time
Job DescriptionJob Description

We are looking for a talented and highly motivated (part-time) Office Manager/Executive Assistant to fill an immediate part-time position on our team. The ideal candidate will understand Christian ministry culture, possess a love for God’s people and for the advancement of God’s kingdom, have demonstrated experience in administrative roles, and good interpersonal skills in order to effectively advance the work of God in India.

The primary role of this position is to ensure the efficient day-to-day operation of the office and to support the work of leadership, both the President and the Board of Directors. We are looking for a self-starter who can manage multiple projects with short deadlines with little supervision. This role reports directly to the President/Executive Director.

This position involves some time in the local office (in Norwalk, CA/southeast LA County)(weekly), weekly trips to the post office and monthly trips to the local printer. Some of the work can be remote.

Skills & Responsibilities for the Office Manager & Executive Assistant include but are not limited to:

PREFERRED QUALITIES and SKILLS

· Love for God and a desire to participate in Kingdom work in India.

· Ability to multitask well and prioritize work within short deadlines

· Highly organized and skilled at time management

· Knowledge of QuickBooks (or willing to learn).

· Proficiency in Microsoft Office.

· Warm, hospitable presence with strong communication skills (written and verbal)

· Flexible, “easy going” personality that can work with the dynamics involved in running this unique ministry.

· Self-starter who takes initiative with very little supervision or direction

· Experience in administration and as a personal assistant

 

RESPONSIBILITIES

· Respond to all correspondence on behalf of IEM: emails, phone calls, letters, etc.

· Manage donor giving: weekly mail pick up, depositing checks, managing bank accounts, issuing receipts, balancing accounts

· Take notes for all necessary meetings and follow up on action items

· General daily office management, including keeping inventory of all office supplies, running errands,

· Manage the monthly prayer letter, helping to edit and fine-tune it, going to printer and arranging timely mailing, etc.

· Maintain and manage donations, meet with nonprofit tax advisor to reconcile bank statements regularly.

· Regularly organizing and distributing all mail and packages

· Coordinate calendar and all travel and accommodations for President and family members who travel for fundraising trips throughout the year.

· Work with leadership to execute special projects

· Coordinate and anticipate Event Planning. Main annual task is to Plan, coordinate, execute Annual board meetings, arranging venue for board meeting, planning for meals, some hotel stays, etc. Coordinate and execute the printing and mailing of the annual report prior to board meeting.

· Research various grant opportunities and missions conferences where organization can provide materials, schedule attendance, etc.

· Act as a point of initial contact for any inquiries into ministry within the United States

· Respond to phone calls, emails, and letters and work with President and team on proper and timely responses.

· Coordinate the cleaning and stocking of office

· Develop a roster of current churches and work to increase outreach to new network of missions-minded churches throughout the US.

· Short term missions trips: work with President to help develop vision for short term mission trips to India in January/June. Develop “kit” to prepare prospective visitors on culture, expectations, budget, etc.

Company DescriptionA multi-faceted international non-profit Christian ministry with a U.S. based office located in southern California that supports the work of God in India. Founded in 1966, this organization’s vision is to mobilize Indian nationals to transform India with the hope of the Gospel. To fulfill this vision, they have established a Bible College in the southern state of Kerala, that equips young men and women with a heart to serve their communities with Bible and missions training.
This organization supports Christian workers across India who are bringing the good news of the gospel to the diverse regions of the country, from rural villages to urban centers like Mumbai. We also have various ministries and outreach programs to meet spiritual and physical needs of the poor.Company DescriptionA multi-faceted international non-profit Christian ministry with a U.S. based office located in southern California that supports the work of God in India. Founded in 1966, this organization’s vision is to mobilize Indian nationals to transform India with the hope of the Gospel. To fulfill this vision, they have established a Bible College in the southern state of Kerala, that equips young men and women with a heart to serve their communities with Bible and missions training. \r
This organization supports Christian workers across India who are bringing the good news of the gospel to the diverse regions of the country, from rural villages to urban centers like Mumbai. We also have various ministries and outreach programs to meet spiritual and physical needs of the poor.