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Executive Assistant

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Burlingame, United States Xona Space Systems Inc Full time
Job DescriptionJob DescriptionDescription:

Embrace the exhilarating challenge of supporting multiple managers and teams consisting of professional and technical employees both remotely and on-site at Xona HQ You will manage calendars, schedule meetings, and coordinate appointments, travel arrangements and accommodations for managers. With your expert touch, chaos turns to harmony, and productivity reigns supreme. You will channel your inner party planner as you dive headfirst into the thrill of organizing events, conferences, and meetings. You will handle incoming calls, emails, and inquiries, redirecting them as appropriate. Whether it's a mission-critical message or a simple query, you'll be the first line of defense in our quest for seamless communication between teams.

Requirements:
  • Proven experience as an administrative assistant or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • To comply with U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the United States (i.e. Green Card holder), or other protected individual as defined by 8 U.S.C. 1324b(a)(3).

Desired Qualifications:

  • Strong organizational and time management skills.
  • Excellent verbal and written communication abilities.
  • Ability to prioritize tasks and meet deadlines.
  • Discretion and confidentiality in handling sensitive information.
  • Flexibility and adaptability to changing priorities and responsibilities.

Xona makes offers based on geo-located salary bands using a compensation tool. We are required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to San Mateo, California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets, experience, interview performance and training. It is not typical for an individual to be hired at or near the top of the range for their role and comp, Xona expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials, or expertise that far exceed those required or expected for the position, would Xona consider paying a salary or rate near the higher end of the range.