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Loop Program Site Coordinator

4 months ago

Grand Rapids, United States YMCA of Greater Grand Rapids Full time
Job DescriptionJob DescriptionDescription:

This position is a part of our Community Engagement department and will report to an offsite location. This is a part-time role that works with the LOOP Program, which provides elementary and middle school kids a safe, fun place to learn about themselves and the world around them. LOOP is free in the Grand Rapids Public Schools (GRPS) and offers academic support (tutoring, homework assistance, etc.) by certified teachers. The program also has an array of virtual youth enrichment activities including recreation, arts, and cultural activities, virtual field trips, and more. Loop is funded by the 21st Century Grant. The YMCA of Greater Grand Rapids currently oversees nine Loop site in the GRPS schools.


OUR CULTURE:

Guiding Principles describe our behaviors to support our organization’s work throughout its life in all circumstances, irrespective of changes in goals, strategies, and leadership. Our Guiding Principles are as follows: CULTIVATE-We grow staff and volunteer leaders who will be stewards of the Y mission, resources, and opportunities. We OWN-We think long-term and act on behalf of the organization, beyond our own team. WELCOME-We are inclusive of all people and all communities. SERVE-We provide timely and excellent service to members, volunteers, community, and each other. LEARN- We are curious about new possibilities and act to explore them. UNITE-We work together to achieve big goals and speak as one voice. RESPECT-We treat others with kindness and speak positively about other people in all situations. PLAY-We celebrate, appreciate, and have fun


The YMCA of Great Grand Rapids utilizes a Membership By Design framework, which is a member involvement and community building model for YMCAs across the country. All staff members—front-line, management, full- and part-time—and volunteers have a role to play in member engagement. These responsibilities can be broken into six steps:

  1. Enrollment: Staff and volunteers encourage potential members to enroll in programs and activities that meet their needs.
  2. Satisfaction: Staff and volunteers ask members continually about their satisfaction with a program or activity, track responses, listen to suggestions, and respond promptly in a manner consistent with the values of caring, honesty, respect, and responsibility.
  3. Relationship Building: Staff and volunteers are open, friendly, and approachable to all YMCA members and participants. Staff and volunteers initiate interaction with and between members.
  4. Education and Conversion: Staff and volunteers know about and share their knowledge of the YMCA, its programs, its policies, its mission, its values, and how it benefits members and the community.
  5. Volunteerism and Leadership: Staff and volunteers create opportunities for members to volunteer in their areas of interest, and they ask members to do so whenever appropriate.
  6. Ownership: Staff and volunteers encourage members to “own” the YMCA, using words such as “we,” “us,” and “our association” (and actions that match those words) to include members as well as staff and volunteers.


POSITION SUMMARY

The Site Coordinator supervises day-to-day operations of the school site and for staff, children, and parents of the Loop program . This position requires face-to-face leadership in this program and may involve early morning and evening responsibilities.


Must be available for summer & school-year programming:

  • Summer in-program hours: Monday-Thursday 12:00 - 3:30 PM.
  • School year in-program hours: Monday - Thursday 2:30 - 6:00 PM


PRINCIPAL ACTIVITIES

  • Assist with implementation of the LOOP program and activities
  • Schedules vendors, field trips and other YMCA Enrichment programs
  • Provides monthly lesson plans to the Program Director
  • Provides on-site supervision of the programs
  • Assists in managing licensing folders
  • Maintains adequate rosters for program and makes periodic reports
  • Assists in recruiting, orientating, and enrolling children/families to the programs
  • Confers with parents regarding facility activities, policies, and enrollment procedures
  • Confers with staff regarding child's behavioral or learning problems, and recommends methods of modifying inappropriate behavior and encouraging learning experiences
  • Arranges medical attention for ill or injured child in accordance with parental instructions
  • Performs classroom teaching duties during absence of LOOP assistant teacher
  • Ensures the safety of all Loop participants by enforcing safety standards and following emergency procedures
  • Swims with children during swim lessons
  • Manages 2-10 program staff
  • Carries out supervisory responsibilities in accordance with the Association’s policies and applicable laws
  • Audits timesheets
  • Assists with annual performance reviews
  • Supports the Association in recruitment of diverse employees and volunteers
  • Plans, assigns, and directs work; rewards and disciplines employees; addresses complaints and resolves problems

Performs any other functions necessary for the smooth and efficient operation of the YMCA of Greater Grand Rapids


COMPENSATION

$17.42 - $21.77 ; Part-Time; Non-Exempt (up to 25 hours/week)


BENEFITS:

  • Free YMCA Individual Membership
  • 10% retirement contribution upon eligibility, learn more here.
  • 403(b) retirement savings account
  • Ongoing training and development opportunities
  • Access to the Employee Assistance Program and resources for you and your family
  • Community Discounts, and more
Requirements:

Qualifications

Bachelor's Degree or Associates Degree in Early childhood education, elementary education, secondary elementary, physical education and recreation, child development, child guidance/counseling, child psychology, family studies, social work, or human services and youth REQUIRED; three to five years related experience; or equivalent combination of education, training, and experience. Must be 19 years of age or older. Past supervision experience preferred. Ability to interact with people of all ethnic backgrounds, ages and lifestyles. Ability and desire to work with children 5-15 years of age. Working knowledge of computers and experience with a variety of software applications. YMCA experience preferred


CERTIFICATES, LICENSES, REGISTRATION

  • State of Michigan criminal background clearance (ICHAT)
  • Blood Borne Pathogen training
  • Cardiopulmonary Resuscitation (CPR) Certification required within the first 60 days
  • First Aid Certification required within the first 60 days
  • AED-Oxygen Certification required within the first 60 days
  • Fingerprinting
  • DHS clearance


YMCA LEADERSHIP COMPETENCIES:

Functional Expertise

  • Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
  • Uses best practices, guidelines, and industry standards as a framework to improve performance.

Program/Project Management

  • Organizes program or project resources, space, or deliverables to best meet intended goals and outcomes.
  • Delivers a high-quality experience to members, participants, or project teams.

Developing Self & Others

  • Supports members, participants, or project teams in achieving their goals.
  • Reflects on and learns from successes and mistakes.
  • Proactively shares information, experiences, lessons learned, and suggestions to help others be more successful.
  • Volunteers for challenging tasks or projects in an effort to grow and develop.
  • Solicits and is open to informal learning opportunities to gain insight (e.g., performance feedback, coaching, and stretch assignments).


WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


TRAVEL:

0 - 5% of local travel within the state of Michigan; occasional out-of-state travel may be required for educational conferences or training.


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