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Properties Accounts Payable Specialist
4 months ago
Essential Functions
- Reviews amount owed and accurate GL codes for high volume utility statements, purchase orders, and invoices.
- Prepares, process weekly large-scale AP payments to vendors for various properties and entities using Yardi Voyager Accounting software.
- Responsible for following up on recurring payables to all properties and ensuring timely approval of all purchase orders and in turn making sure invoices are matched and processed for payments each month.
- Communicates and responds to inquiries and work to resolve discrepancies in billings and payments.
- Review requests and process payments for employee expense reimbursements and tenant reimbursements for all properties and ensuring that accurate forms, documentation, and approvals are in order.
- Ensures that all bills, check requests and any other payments are done in a timely and accurate manner while adhering to departmental procedures and deadlines.
- Provide Accounts Payable summary, detail, checks and documentation to Auditors for yearly audit or on a as needed basis per direction of Supervisor or Controller.
- Collaborates with the accounting team, departments, and properties to streamline or improve efficiency of the Accounts Payable process.
- Process transactions and perform other accounting duties such as account maintenance, recording entries or reconciling books of accounts as per direction of Supervisor or Controller.
- Perform additional duties and projects for the accounting team as assigned by the Supervisor or Controller.
Skill & Knowledge Requirements
- Comfortable with numbers and calculations.
- Competency with Yardi Voyager accounting systems and other accounting tools.
- Proficiency in MS Office Suite and preferred heavy Excel experience.
- Must have a positive attitude and professional etiquette with all communication.
- Ability to get along with fellow employees and to communicate effectively with department heads and staff.
- Ability to issue internal and external correspondence (letters, memos, email, etc.) professionally.
- Ability to handle heavy work volume and repetitive work while maintaining attention to detail and continue to perform tasks in a professional manner.
- Ability to multi-task and have good time management skills to adapt to deadlines.
- Understanding of GAAP and accrual accounting.
Experience Requirements
- Experience in Yardi Voyager Accounting system.
- Minimum of 2+ years of progressive experience in various accounting processes, especially Accounts Payables
- Exposure to fast paced, high volume, and redundant work, while still maintaining detail and accuracy.
Education Requirements
- College degree in accounting or related field is preferred.
- Commensurate experience in lieu of an advanced degree will be considered.
License/Certification Requirements
- Must possess a valid California driver’s license, proof of auto insurance and access to a dependable form of transportation.
Physical Requirements
- Sitting for extended period, some standing (managing physical files), occasionally driving to and from financial institutions.
