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Purchasing/Office Manager
4 months ago
The Floating Hospital in Long Island City is hiring a full-time Purchasing/Office Manager with expertise in purchasing and inventory management software systems. The job involves purchasing supplies, negotiating with vendors, and maintaining inventory levels. The ideal candidate has experience in these areas and will help ensure we get the best prices for all purchases. If interested, please apply to join our organization.
ESSENTIAL FUNCTIONS:
• Manage purchasing for the entire organization.
• Manage the purchase order system.
• Maintain proper supply inventory levels at all sites.
• Maintain inventory control procedures.
• Receive all incoming deliveries from UPS, FedEx, and common carriers.
• Ensure that all incoming shipments are delivered to the correct party.
• Approve invoices for incoming shipments, ensuring quantities/prices billed match what was received and invoiced.
• Obtain RAs and ship returns for incorrect merchandise.
• Liaise with department Supervisors to ensure all outgoing orders are being transmitted with the correct quantity and cost.
• Maintain the postage meter and stamps.
• Manage third-party vendors, including but not limited to shredding, trash collection, uniform cleaning and ordering, etc.
• Maintain the copy machines, maintain adequate supplies and placing service calls when needed.
• Travel to all satellite sites on a regular basis to ensure sites are adequately stocked with supplies and to address any other needs.
• Participate in Quality Improvement and Safety Meetings.
• Liaise with the Safety Committee chair in scheduling fire drills.
• Other duties as assigned.
• High school diploma required; college degree preferred.
• 2-3 years of successful experience in procurement/purchasing required, with the ability of being able to negotiate effectively with vendors.
• Must be willing to travel on a regular basis to all of our sites in the Bronx, Brooklyn, and Queens.
• Strong knowledge of Microsoft Office (Word, Excel, Outlook) required, as well as the ability to process orders electronically on various vendor portals, ensuring accuracy of all orders.
