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Special Events Manager

4 months ago

Greenville, United States Greenville Drive LLC Full time
Job DescriptionJob Description

Greenville Drive Organization Overview

The Greenville Drive, founded in 2006, is the Minor League Baseball Class-A affiliate of the Boston Red Sox, a relationship that has been in place since the beginning. Before the team relocated to Greenville, the team played in Columbia, SC as the Capital City Bombers. The Drive play at Fluor Field in Downtown Greenville - a mini replica of iconic Fenway Park - complete with its own "Green Monster" and manual scoreboard in left field.

In its inaugural season in 2006, the Drive received Ballpark of the Year recognition, beating out all other newly constructed stadiums across minor league and professional sports. In 2008, the Drive's stadium was officially renamed "Fluor Field" after the Drive announced a naming rights agreement with Fluor Corporation - a global leader in engineering & construction. Each year Fluor Field hosts 66 Greenville Drive baseball games and 30-35 amateur baseball games. In addition, under the year-round West End Events brand, Fluor Field hosts the community's highest profile events including Artisphere, Euphoria, Imagine Upstate, and many others. The Drive's contributions to Minor League Baseball and, more specifically, the Greenville community, were recognized by being awarded the John H. Johnson Award in November 2017. This award, given to only one of Minor League's 120 total teams each year, is considered the highest organizational achievement in Minor League Baseball and is based on community commitment, operational excellence, and overall franchise stability.

For 18 years, the Greenville Drive has created a highly visible and widely embraced community engagement platform at Fluor Field, reaching over 1 million ballpark guests and digital followers across the Upstate of South Carolina each year. This broad-reaching platform provides the Drive the opportunity to position itself as a community entity that businesses and community organizations alike can utilize to achieve critical tangible & intangible results. Collaborating closely with the leading corporations, associations and community-based organizations that shape the quality of life in the Upstate, the Drive has formed strategic partnerships that positively impact a variety of critical initiatives. From Education to Entrepreneurism, from Youth Leadership to Healthy Living, and from Regionalism to Workforce Development, the Drive have creatively and continuously leveraged its community engagement platform that is Fluor Field to positively impact these and other key quality of life community drivers.

Furthermore, West End Events, a division of the Greenville Drive organization that focuses on creating and executing the community's highest profile & most impactful events on a year-round basis, is the fastest growing aspect of the Greenville Drive organization. West End Events currently hosts events of all shapes & sizes including corporate board meetings and functions, wedding receptions, rehearsal dinners, large community/city events, concerts, philanthropic events, and more.

Position Summary: Events Manager

We are currently seeking a creative, high-energy, and motivated Events Manager with an upscale background. The Events Manager reports directly to the Director of West End Events. The Events Manager will assist the Director of West End Events with the planning and execution of events at Fluor Field and work as part of a team to support events that contribute to the continued growth of West End Events. The Events Manager is responsible for providing organizational and operational support in the development and execution of events. This position is a challenging and rewarding role, which will help the individual gain valuable experience in event planning and execution, client relationships, leadership and communication. This position requires a high level of customer service skill, knowledge of event management, flexibility and a professional approach. The ideal candidate will be customer oriented, a team player, and a great ambassador for the Greenville Drive and West End Events brands in community.

Job Roles and Responsibilities:

  • Participating as a member of the Events team, together preparing Fluor Field's one-of-a-kind event spaces to customers satisfaction
  • Working with a diverse group of clients supporting events anywhere from 20 people to 5,000+ people
  • Assisting clients before, during, and after events
  • Create and manage banquet event orders (BEOs), proposals and contracts in an efficient and timely manner
  • Coordinate external vendor needs for event setup and breakdown
  • Conduct ordering for event equipment rentals, as needed
  • Become fully familiar with the policies and procedures associated with each venue at Fluor Field and be able to explain them clearly and concisely to internal and external clients and external service providers
  • Coordinate with staff and external service providers during event set up, event hours and event break down
  • Provide on-site event assistance to external and internal groups with direction from the Director of West End Events as well as from other members of the Greenville Drive's Management Team
  • Help create and manage event timelines and budgets
  • Respond to emergencies or incidents associated with events or venues and help find quick solutions to problems that are in the best interest of customer service
  • Evaluate, critique and offer constructive feedback about current venue policies and procedures
  • Fulfill other responsibilities as assigned by the Director of West End Events and the Greenville Drive's Management Team

Job Qualifications:

  • At least three (3) years of event planning/execution experience is preferred
  • Prior experience with food and beverage/hospitality services is preferred
  • Must be flexible and able to adjust within a fast-paced work environment with shifting deadlines and schedules.
  • Proficiency in Microsoft Word, Excel and PowerPoint is preferred
  • Website management skills a plus
  • Ability to work independently with strong prioritizing, organization and time management skills
  • Keen sense of urgency while utilizing available resources to problem solve
  • Excellent written and verbal communication skills
  • Ability to maintain composure under pressure while multi-tasking and taking direction on multiple projects
  • Exceptional attention to detail
  • Strong work ethic
  • Ability to work nights and weekends

The Greenville Drive is proud to be an equal opportunity employer.