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Payroll Specialist

4 months ago

South San Francisco, United States Race Telecommunications LLC Full time
Job DescriptionJob DescriptionJob Title: Payroll Specialist

Classification: Full-Time, Exempt, At-Will

Reports to: Payroll Manager

Department: Finance

Location: Onsite: South San Francisco, CA.

Location Status: Work will be primarily performed onsite in our South San Francisco office. Occasional travel to and work from other Race offices or other off-site locations may be require


Beware of scams that target job seekers. Race Communications will never provide a job offer without a comprehensive interview process (including in-person or secure video conferencing), request sensitive information through unsecure platforms such as email or text messaging, require candidates to pay fees, or pressure candidates to act without careful consideration. You can get more information about Race Communications at Race.com or contact our recruiting team directly.

About Us:

As the leading provider of 10G fiber internet in California, Race Communications is a company built by the needs of the communities that we serve. In collaboration with the California Public Utilities Commission and many non-profit community advocacy groups, we build next-generation fiber infrastructure where others won’t, serving over 30 communities across the state. Working for Race means being dedicated to bringing cutting-edge fiber internet to rural and urban communities, providing opportunities, enhancing technology, and enabling access for generations to come.


Summary:

The Payroll Specialist is responsible for managing and processing payroll accurately and in a timely manner. This position plays a crucial role in ensuring employees are compensated correctly and that payroll-related compliance requirements are met. In this role, you will apply substantial independent judgment, problem-solving abilities, creativity, and discretion to autonomously develop and manage payroll processes for all employees, ensuring precise and punctual compensation disbursement.


The Payroll Specialist exercises significant independent judgement, problem solving, and discretion in the development and implementation of TEAM systems with minimal direct supervision. This individual should be able to communicate and work effectively with external service representatives and internal team members who possess a wide variety of backgrounds, personalities, and communication skills. This individual should be able to work effectively in a dynamic, fast-paced, and evolving environment while effectively managing and motivating team members. This individual must be capable of working independently, as well as collaboratively with other Race team members across teams and levels of our organization.

Qualifications and Experience:

  • Eligibility for US Employment without sponsorship
  • Minimum of 18 years of age
  • Associate degree (A.A.) in Finance, Accounting or equivalent combination of education and experience in a related field of study is preferred
  • Minimum of three years' of experience in payroll processing or a similar role required
  • Proficiency with payroll software and systems ADP TotalSource and WorkForceNow required
  • Comprehensive understanding of tax regulations and compliance standards pertaining to payroll required
  • Ability to occasionally work non-standard hours as required by business needs


Skills:

  • Proficient use of MS Office applications including Teams, Word, Excel, and PowerPoint; teleconferencing applications
  • Functional use of common office equipment, computers, and office software
  • Strong time management skills, with the ability to manage priorities and workflow
  • Commitment to accuracy and high standards for quality of work
  • Ability to work with all levels of team members and management
  • Excellent problem resolution and customer service skills
  • Ability to deal effectively with a diversity of individuals at all organizational levels
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Excellent verbal and written communication skills
  • Ability to work on complex projects with general direction and minimal guidance
  • Versatility, flexibility, and willingness to work within constantly changing priorities with a sense of urgency
  • Good judgement with the ability to make timely and sound decisions
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Ability to effectively present information and respond to questions


Essential Duties and Responsibilities:

Payroll Processing:

  • Precisely computes and manages employee salaries, wages, overtime, bonuses, commissions, and deductions
  • Validates timesheets, attendance records, and other pertinent data for precision
  • Executes payroll processing efficiently through ADP TotalSource
  • Ensures timely distribution of paychecks and facilitates direct deposits as necessary

Data Management:

  • Maintains and continually updates employee payroll records, encompassing changes in personal information, tax withholding, and direct deposit particulars
  • Guarantees the integrity and precision of employee data within ADP TotalSource
  • Prepares and meticulously maintains comprehensive payroll reports and records using ADP TotalSource

Compliance:

  • Upholds strict adherence to federal, state, and local payroll tax regulations
  • Prepares and submits payroll tax reports, encompassing W-2, in strict accordance with legal mandates
  • Responsively addresses and resolves inquiries and audit requests related to payroll

Benefits Administration:

  • Manages employee benefits linked to payroll, including health insurance, retirement plans, and flexible spending accounts
  • Performs reconciliation of 401(k) accounts and benefit invoices to ensure accuracy and compliance with established financial records

Customer Service:

  • Provides expert assistance to employees with inquiries pertaining to payroll, deductions, and tax matters
  • Delivers prompt, accurate responses to address employee questions and concerns

Process Enhancement:

  • Identifies opportunities for streamlining processes to augment payroll efficiency and precision
  • Stays well-informed about emerging trends and best practices within the payroll industry

Other duties as necessary may include but are not limited to:

  • Successfully complete assigned training and examinations, as well as participate in ongoing performance and development reviews, and goal setting
  • Be available to participate in internal or external meetings, special functions, and professional development opportunities
  • Cross-train and share knowledge with other team members
  • Support routine tasks
  • Maintain a professional appearance, hygiene, and demeanor


As Part of Our Team, You Will Enjoy:


  • 100% Employer-paid medical, dental, vision, and life for all our employees
  • 401 (k) with 100% Employer-matched up to 4% of your annual income
  • Generous paid time off including sick, vacation, holiday and birthday pay
  • Company provided equipment including uniforms, safety, tools, vehicle, and tech
  • Free Race TV, highspeed internet, cable, and phone service where available
  • Working as part of our diverse team that fosters a culture of appreciation and collaboration, where every member is valued as an integral part of our success

All offers of employment are contingent until all pre-employment requirements are met. These requirements, which vary by position, may include drug and background screenings as well as Motor Vehicle and DOT related screening and reporting requirements. Race will consider qualified job applicants with arrest and conviction records for employment.

All new employees will participate in the mandatory 'Speedway to Success' (Speedway) orientation at one our offices located in either Tehachapi, Yuba City, Chico, or South San Francisco, CA. The duration of the Speedway program spans from 1-3 weeks, depending on the position. During Speedway the schedule will vary; you may not work full 8 hour days and there may be off days. Applicants further than 50 miles from these training locations will be provided with necessary travel accommodations as part of the onboarding process. Applicants 50 miles or less from these locations will be considered regular commute. For those working remotely, virtual attendance will depend on position requirements. Further details will be provided to you during the interview process, and before your start date.

Race Communications is an equal opportunity employer who welcomes applications from individuals (with or without reasonable accommodation), with the skills, experience, and dedication to excel in their roles without regard to race, religion, color, sex/gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sex stereotype, gender identity/gender expression and sexual orientation, national origin, ancestry, physical or mental disability, medical condition, genetic information/characteristics, marital status/registered domestic partner status, age, sexual orientation, reproductive health decision-making, military or veteran status or any other basis protected by federal, state, or local law, ordinance, or regulation.

Reasonable accommodation(s) for qualified individuals with disabilities are available as part of the application and interview processes. If accommodations are needed during the application or interview process, or workplace accommodations are required after a job offer is made, please contact recruiting@race.com to initiate the interactive process.

Updated: 05/2024