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Project Accounting

4 months ago

Houston, United States EnSiteUSA Full time
Job DescriptionJob DescriptionSalary:

JOB SUMMARY

Provide billing, job setup, analytical project support, and project reports for multiple operation departments.


DUTIES AND RESPONSIBILITIES OF THE JOB

  • Create project invoices to be sent to project manager and ultimately to clients.  Review and revise invoices on an as needed basis.  Ensure all backup/support and require approvals are attached to invoice prior to sending to client.
  • Maintain client purchase orders and AFEs in project billing system.
  • Provide support to project managers and directors for accounts receivable collections.
  • Provide project setup and maintenance in project billing system.  Ensure projects are setup according to agreements and terms are set properly in billing system.
  • Analyze project gross margins, accounts receivable agers, and unbilled amounts.
  • Interface with internal and external clients to determine billing and reporting needs.
  • Perform project audits to ensure all required costs are properly allocated to jobs and all project billing is in accordance with the contract and rate sheet.  Have basic understanding of job costing and detailed coding to ensure costs and revenue affect proper jobs.
  • Provide project managers support through a variety of scheduled and ad hoc project reporting.
  • Interact with clients to provide specific required reporting.
  • Provide support to the Accounting department regarding month-end processes and other special analysis on an as needed basis.
  • Assist accounting/billing to maximize our systems to ensure the billing function is accurate, timely, and efficient.  This will include all systems and processes before and after client invoice is produced.
  • Perform other miscellaneous tasks as requested, directed or assigned by supervisor.
  • Actively contribute to overall team goals and assist other team members when necessary.


OTHER SKILLS AND ABILITIES

  • Must be team oriented, work well with others, and have a positive attitude
  • Must possess computer proficiency in Microsoft applications with intermediate MS Excel skills.
  • Worked within a project driven accounting/billing system.  Deltek Vision a plus.
  • Ability to work with and maintain confidential information at all times.
  • Must possess excellent oral and written communication skills.
  • Demonstrated ability to take initiative and be a self-starter.
  • Capacity to recognize problems and offer solutions.
  • Ability to learn quickly in a fast paced environment with minimal supervision.
  • Proven organizational skills and demonstrates attention to detail.
  • Capability to review ones work for completeness and accuracy.
  • Ability to multi-task while prioritizing tasks effectively to meet goals and timelines.
  • Willingness to do anything in and outside a job description to better a team and company


EXPERIENCE REQUIREMENTS

  • One to three (1-3) years of related project and accounting experience.


EDUCATION REQUIREMENTS

  • Bachelor of Accounting, Finance, or Business Administration preferred, but not required


PHYSICAL REQUIREMENT ESSENTIAL TO PERFORM THE FUNCTIONS OF THE JOB

  • May be required to lift up to 30 lbs. If object is over 30 lbs. you are required to have written permission from your supervisor prior to lifting or moving the object.
  • Frequent use of auditory, verbal and visual capabilities in order to adequately communicate via phone, computer and in person.
  • Frequent sitting for extended periods of time to carry out administrative functions.
  • Frequent concentration for extended periods of time, paying attention to detail to analyze information.
  • Frequent use of hands to operate the computer or office equipment.


*This position is on-site and located in Houston, Texas. No relocation available at this time. 


Please note, we are not accepting inquiries or candidates from third party staffing agencies at this time. 


EnSiteUSA is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability, age or veteran status.