Office Manager
2 weeks ago
Allied Digestive Health is one of the largest integrated networks of gastroenterology care centers in the nation with over 200 providers and 60 locations throughout New Jersey and New York. As a fast-growing physician-led organization, our dynamic structure encourages physician input and decision-making, while simultaneously offering operational support. Our dedicated, compassionate team of providers prioritize personalized treatment plans for patients that deliver the highest quality of care. All of our doctors are board-certified in gastroenterology and hepatology. Several of them serve as chief of gastroenterology at nearby hospitals, and a number of them have been recognized as top-quality physicians in publications, including but not limited to: Best Doctors in America and Top Doctors New Jersey, and US News Health - US News & World Report.
We are excited to announce that we are looking for a Full-Time Office Manager at our North Shore Gastroenterology Office in Great Neck, NY.
The Office Manager responsibilities are:
- Communications liaison between the office and external vendor or source; additional representation of the practice
- Proficient navigation of EMR systems and other applications; ability to supplement output of group by performing tasks alongside non-licensed associates when appropriate
- Supports and assists the Practice Administrator in the development of clinical and operational policies & procedures, marketing and business development plans. Maintains up to date in-house employee manuals, compliance plans, HIPAA policy and procedure documents within approval of governmental and regulatory bodies. Partners with Practice Administrator in devising and implementing optimal applications of practice management reporting.
- Partners with Practice Administrator in maintaining employee/personnel records including but not limited to onboarding requirements, signed acknowledgements, performance documentation, etc. Expected to hold an active role in performance management including hiring, termination, annual performance reviews, etc. alongside Practice Administrator and Human Resources department. Revised 11.25.24 SLB
- Delegated to correct and approve employee timecards and time off requests in absence of the Practice Administrator. Oversees staff schedules and attendance trackers created/managed by Supervisor roles
- Ensures optimal patient & physician schedules including office visits, procedure schedule, ancillary services. Monitors EMR schedule to reflect up to date physician time off and site closures. Pairs with Practice Administrator and Administrative Assistant in solidifying on-call physician schedule, coordinating mass marketing announcements, etc.
- Oversees maintenance and contracts of office & medical equipment; coordinates staff training on medical equipment with other members of leadership team- reviews competencies conducted by Supervisory team.
- Familiar in physician credentialing and recertification processes/requirements; pairs with Administrative Assistant in obtaining necessary documentation for filing purposes. Creates and maintains physician credentialing binders and obtains governing body approval when needed.
- Partners with Practice Administrator and Human Resources to design and/or revise employee job descriptions as operations changes and technology develops. Maintains record of open/closed requisitions and applicant status; reports to Practice Administrator with expected timelines of onboarding, training, probationary period, etc.
- Oversees inventory ordering with Supervisors involved in ordering office and clinical supplies; collaborates with Accounting to ensure practice's financial responsibility in timely payments and spending within budget. Monitors monthly P&L reports; partners with Practice Administrator on areas of opportunities
- Develops monthly written reports for physicians' partner meetings to discuss practice issues and outline past months' events and future plans. Partners with Practice Administrator in developing/coordinating quarterly staff meetings; holds as needed staff meetings for role-specific agendas
- In-depth involvement in accreditation standards, policy and procedure, manufacturer guidelines
Works varying or longer schedules, if Practice needs require.
- Displays consistent positive and polite approach towards patients, customers, vendors, and co-workers
- Maintains clean, orderly and organized workstation • Reliable and flexible, keeping absences and tardiness to a minimum, acceptable standard
- Works out of other local offices, as directed
- Performs other duties as required
The Office Manager must have the following qualifications and experience:
- Masters degree and 1 years experience managing a health care facility/group practice (OR) Bachelors degree and 3 years experience managing a health care facility/group practice
- • Gastroenterology office experience preferred
• Minimum 3 years of office management experience required
• Local travel may be expected for this position; reliable form of transportation to/from work required
We offer a competitive base salary, generous benefits, including: Medical, Dental, Vision, Life Insurance, Voluntary, Time-Off Benefits, EAP, 401K and Commuter Benefits.
-
Office Manager US
7 days ago
Rochelle, United States Pure Flavor Full timeJob Title: Office Manager Pure Flavor Farms LP, marketed under the Pure Flavor® brand, is a family of greenhouse vegetable growers who share a commitment to bringing A Life of Pure Flavor™ to communities everywhere. Our passion for sustainable greenhouse growing, strong support for our retail & foodservice customers, and focus on engaging consumers is...
-
Office Manager US
7 days ago
Rochelle, United States Pure Flavor Full timeJob Title: Office Manager Pure Flavor Farms LP, marketed under the Pure Flavor® brand, is a family of greenhouse vegetable growers who share a commitment to bringing A Life of Pure Flavor™ to communities everywhere. Our passion for sustainable greenhouse growing, strong support for our retail & foodservice customers, and focus on engaging consumers is...
-
Project Manager
7 days ago
New York, New York, United States Lane Office Full timeProject Manager Job DescriptionLane Office is seeking a highly skilled Project Manager to oversee the implementation and execution of office build-outs. As a key member of our team, you will work closely with clients and internal stakeholders to define project scope, establish project-specific goals, and ensure project success.Key Responsibilities:Manage...
-
Box Office Coordinator
3 days ago
New Orleans, Louisiana, United States Orpheum Theater Manager LLC Full timeThe Box Office-Event Assistant plays a crucial role in the success of our events at Orpheum Theater Manager LLC. This position requires strong organizational and communication skills to ensure seamless execution of day-of-show operations.Key Responsibilities:Process ticket orders via various channels, including internet, phone, email, and faxInteract...
-
Box Office Event Coordinator
3 days ago
New Orleans, Louisiana, United States Orpheum Theater Manager LLC Full timeJob OverviewThe Orpheum Theater Manager LLC is seeking a skilled Box Office Event Coordinator to join our team.As a key member of our staff, you will play a vital role in ensuring the success of our events by providing exceptional customer service, managing ticketing operations, and maintaining accurate records.
-
Chief Clinical Operations Officer
1 week ago
New Rochelle, New York, United States JAG Physical Therapy Full timeTransforming Patient Care as Chief Clinical Operations Officer at JAG Physical TherapyWe are seeking a compassionate and motivated individual to fill the role of Chief Clinical Operations Officer at JAG Physical Therapy. As a leader in outpatient rehabilitation services, our organization is dedicated to delivering exceptional care to patients across...
-
Project Manager
6 months ago
New York, United States Lane Office Full timePOSITION SUMMARY:Lane Office, a leading New York based office furniture dealer and interior construction sub-contracting firm, is adding to its team and seeks a Project Manager. The successful candidate will join a fast paced and dynamic team and work cross functionally with internal partners and management to ensure deliverables fall within the applicable...
-
Business Development Manager
1 week ago
New York, New York, United States Lane Office Full timeRole OverviewWe are seeking an experienced Business Development Manager to join our team at Lane Office, a leading interior construction sub-contracting firm in New York. As a key member of our sales team, you will be responsible for building and maintaining relationships with commercial real estate brokers, general contractors, architects, and designers.
-
Office Manager
7 days ago
New York, United States Robert Half Full timeJob DescriptionJob DescriptionA Biotechnology Research company is seeking a part time Office Manager to join their team for an ongoing contract opportunity. This part time Office Manager will be responsible for coordinating with vendors, supporting lunches (set up and clean up), helping with in office events, ensuring kitchen is stocked, ensuring the office...
-
Office Manager
1 month ago
New York, United States Dechert Full timeThe New York office is a high-profile strategic location, where many high-profile events are hosted. The Office Manager will need to be highly visible and engaged in in all the daily operations. The Office Manager is directly responsible for overseeing the administrative business services of the New York office, ensuring the highest quality service to...
-
Office Manager
2 weeks ago
New York, United States Atrium Staffing Full timeAbout Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client is a dynamic and innovative company with a strong presence in the...
-
Office Manager
4 weeks ago
New York, United States Atrium Staffing Full timeAbout Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client is a dynamic and innovative company with a strong presence in the...
-
Office Manager
1 month ago
New York, United States Student Sponsor Partners Full timeAre you ready to take on a pivotal role in a dynamic and fast-paced environment? Student Sponsor Partners is seeking a Full Time Office Manager to join our team in New York, NY. As the Office Manager, you will have the opportunity to showcase your exceptional organizational skills and leadership abilities in a supportive and collaborative work culture. You...
-
Office Manager
1 month ago
New York, United States Student Sponsor Partners Full timeAre you ready to take on a pivotal role in a dynamic and fast-paced environment? Student Sponsor Partners is seeking a Full Time Office Manager to join our team in New York, NY. As the Office Manager, you will have the opportunity to showcase your exceptional organizational skills and leadership abilities in a supportive and collaborative work culture. You...
-
Office Manager
4 weeks ago
New Albany, United States Complete Pediatrics And Specialty Care Full timeBenefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking a Pediatric Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying...
-
Office Manager
4 weeks ago
New Albany, United States Complete Pediatrics And Specialty Care Full timeBenefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking a Pediatric Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying...
-
Office Manager
3 weeks ago
New York, United States Ultra Pink Full timeCompany DescriptionUltra Pink is a contemporary women's wear fashion company located in the heart of the garment district in New York, NY. We supply on-trend clothing to major retailers and specialty stores across the US. Our design team focuses on the juniors and missy market, supported by an experienced production and import team. Goods are produced in our...
-
Office Manager
2 weeks ago
New York, United States Ultra Pink Full timeCompany Description Ultra Pink is a contemporary women's wear fashion company located in the heart of the garment district in New York, NY. We supply on-trend clothing to major retailers and specialty stores across the US. Our design team focuses on the juniors and missy market, supported by an experienced production and import team. Goods are produced in...
-
Office Manager
2 weeks ago
New York, United States Ultra Pink Full timeCompany Description Ultra Pink is a contemporary women's wear fashion company located in the heart of the garment district in New York, NY. We supply on-trend clothing to major retailers and specialty stores across the US. Our design team focuses on the juniors and missy market, supported by an experienced production and import team. Goods are produced in...
-
Office Manager
1 week ago
New York, United States HonorVet Technologies Full timeJob Title: Office Manager Location: New York, NY, 10016 Duration: 7 Weeks (High Possibility of Extension) Shift: Day 5x7-Hour (08:30 - 04:30) Mon - Fir (No Weekends) Job Description: Responsibilities Oversee daily office operations and ensure everything runs smoothly. Manage office supplies, inventory, and procurement of materials. Handle scheduling and...
