Senior Administrative Assistant

20 hours ago

San Francisco CA United States Workday Full time

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That's why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don't need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

At Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we are serious about what we do. Workday is a fast-growing company, and the Senior Administrative Assistant will need to navigate ambiguity and multiple priorities. Our Emerging Enterprise NN Sales organization is growing, and we are looking for a versatile Senior Administrative Assistant to support the AVP and RVP of both the Emerging and Enterprise business.

About the Role

About The Role

Workday is looking for a Senior Administrative Assistant to support our dynamic sales leaders. In this role, you will support a Area Vice President and Regional Vice President of Sales in North America. We are looking for a well-organized and motivated individual with high energy and a proactive attitude to provide administrative and organizational communications support.

Key Responsibilities

  • Manage, prioritize, and anticipate 1-4 executive's day-to-day schedule, confirm meetings, enter expenses, and attend to other matters as needed.

  • Book domestic and international travel arrangements (air, hotel, ground travel) including complex planning of meeting agendas and logistics, assist with meeting coordination, and create detailed itineraries for executive travel. Problem solves non-routine travel issues and keen awareness of unique time zones and travel complexities.

  • Plan and coordinate department events as they arise, including the support of all meeting details (preparing agendas, preparing presentations, ordering meals, securing space, and inviting attendees).

  • Prepare internal and external communications and presentations.

  • Process expense reports in Workday and ensure spend is within budget

  • Interact and communicate with employees at all levels and across the organization, including other Workday executives, and outside vendors.

  • Proactive and problem solver - takes action with little/no direction, acts on behalf of the Executive. Anticipates what's upcoming and helps executives stay ahead.

About You

Basic Qualifications

  • BA/BS degree or 4+ years of administrative support experience.

Other Qualifications

  • Strong, professional presence and presentation; Excellent verbal and written communication skills

  • Strong skill set working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and Zoom.

  • Ability to coordinate small/medium/large events with little direction.

  • High energy, positive attitude, and flexibility to work effectively in a fast-paced environment

  • Strong critical thinking skills with the ability to work independently with general direction and guidance.

  • Ability to put yourself in the executive's shoes and manage the schedule in a way promotes the most effective use of time.

  • Excellent time management skills and the ability to multitask/prioritize work.

  • Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity.


Workday Pay Transparency Statement

The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate's compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday's comprehensive benefits, please click here.

Primary Location: USA.CA.Pleasanton


Primary Location Base Pay Range: $88,000 USD - $132,000 USD


Additional US Location(s) Base Pay Range: $70,900 USD - $132,000 USD


Our Approach to Flexible Work

With Flex Work, we're combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process

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