Administrative Assistant to BHCC Clinical Director

5 hours ago

Albany GA United States Aspire Behavioral Health & DD Services Full time

Aspire Behavioral Health & Developmental Disabilities Services Job Description

A. ORGANIZATIONAL RELATIONSHIPS

Position Title: Administrative Assistant to BHCC Clinical Director

Work Unit: AACSB Administration County: Dougherty

Immediate Supervisor's Title: Clinical Director

B. QUALIFICATIONS:

  1. Ability to communicate effectively both orally and in writing.
  2. Knowledge of general office procedures including typing, filing, etc.
  3. Knowledge of agency and departmental policies and procedures.
  4. Ability to maintain a filing system.
  5. Ability to greet the public and work well with others.
  6. Knowledge of agency and state specific software.
  7. Ability to type at a proficient level and speed.
  8. Ability to compose correspondence that is concise and professional.
  9. Knowledge of correct use of English grammar.
  10. Knowledge of budgetary processes.
  11. Computer skills.
  12. Ability to organize data into report format.
  13. Basic math skills.
  14. Ability to check reports for accuracy.
  15. Organizational skills.
  16. Ability to merge documents using computer software.
  17. Ability to prepare agency specific forms.
  18. Ability to open, sort, and route incoming mail, answer correspondence and prepare outgoing mail.
  19. Knowledge of agency's mailing procedures.
  20. Skill in research and presentation.
  21. Ability to collect information from a variety of resources.
  22. Ability to use information gathered to prepare reports and/or presentations.
  23. Knowledge of office software (e.g., Microsoft Office).
  24. Knowledge of Open Records Act.
  25. Knowledge of agency confidentiality policies.
  26. Ability to answer telephone, direct calls, and take messages.
  27. Ability to make professional decisions taking into account the liability of the agency.
  28. Ability to maintain files and records.
  29. Knowledge of state and departmental purchasing policies.
  30. Knowledge of bookkeeping.
  31. Ability to make purchases using purchase card.
  32. Ability to prepare agency specific reports.
  33. Ability to make decisions with regard to job assignments and manage office workload.
  34. Ability to communicate office goals to staff.
  35. Ability to delegate work assignments.
  36. Ability to work with little or no direction.
  37. Ability to prioritize duties and meet deadlines.
  38. Ability to interpret policies and procedures.
  39. Ability to implement plans for improvement.
  40. Ability to troubleshoot office equipment.
  41. Ability to assist and answer staff questions.
  42. Ability to remain current of departmental policies and procedures.

Entry Qualifications include Two years related experience OR Associate degree OR One year at the lower level position equivalent. (GSSO51)

(Physical) No lifting of more than 20 pounds.

C. EQUIPMENT THAT REQUIRES SAFE AND EFFECTIVE USE:

(Include emergency equipment, treatment equipment and high risk equipment)

D. BLOODBORNE PATHOGEN CATEGORY

X Employee performs assigned tasks which involve no exposure to blood or other potentially infectious material AND performance of category I tasks are not a condition of employment (Category III).

E. MANDATORY TRAINING CATEGORY

____Administrative

____Direct Care

____Medical

F. PERFORMANCE IMPROVEMENT

The Albany Area Community Service Board goal is to continually improve the delivery of service by improvement of consumer outcomes and satisfaction. All employees have a role in performance improvement and are expected to interact collaboratively with co-workers, and other contacts to provide consistent, high-quality, consumer focused services.

G. ASSIGNED DUTIES

  1. Provides administrative, clerical, and secretarial functions in support of an individual(s).
  2. Duties include supervising clerical staff, overseeing the billing process, scheduling the shifts for the week and weekends for HST's and clerks.
  3. Maintaining the inventory for the BHCC.

Duties Include:

  1. Uses independent judgment and initiative to perform administrative, clerical and secretarial duties in support of an individual employee or group of employees.
  2. Composes, types, and distributes meeting notes, routine correspondence, and reports.
  3. May purchase and maintain supplies and/or stock items.
  4. Maintains confidential information.
  5. Answers telephone and gives information to callers, takes messages, or transfers calls to appropriate individuals.
  6. Completes forms in accordance with organizational procedures.
  7. Uses computer application software.
  8. May supervise support staff and/or lower level employees.
  9. Performs job responsibilities with minimal supervision.
  10. Serves as job expert or organization resource in assigned areas.

NOTE: This position will answer directly to the BHCC Clinical Coordinator.

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