Senior Administrative Associate

5 hours ago

Palo Alto CA United States Stanford University Full time

Housed within the School of Medicine, the Stanford Center for Digital Health (CDH) leverages Stanford’s collective resources to innovate, enable, and collaborate with industry, academia, and government to accelerate digital health initiatives. At the CDH, our mission is to catalyze ethically responsible, scientifically rigorous research and educational initiatives in the service of achieving equitable health outcomes worldwide. As Silicon Valley’s collaborative digital health hub, we are focused on three areas:

• Research: Foster interdisciplinary collaboration to catalyze groundbreaking research from diverse disciplines to improve health.
• Thought Leadership: Convene the world’s leading experts to shape national and global discussions on digital health and drive equitable health outcomes worldwide.
• Education: Develop, educate, and mentor the next generation of scholars and leaders equipped to tackle the most critical challenges in digital health.

CDH is seeking a dedicated and experienced Senior Administrative Associate to support the director of CDH, Dr. Eleni Linos. This role provides high-level administrative and operational support with minimal supervision and serves as a central point of contact for coordination across Dr. Linos’ responsibilities in digital health research, academia, and leadership. The Senior Administrative Associate will oversee complex scheduling and communications, coordinate high-profile events, and oversee essential administrative functions to support the mission of the Center and the leadership responsibilities of Dr. Linos. This role requires strong organizational skills, discretion, and the ability to work independently in a fast-paced environment.

This is an exciting opportunity at the intersection of health and technology at a world-class research institution in the heart of Silicon Valley. Members of the CDH community are offered hands-on experiences working with cutting-edge solutions, collaborating with pharma, med device, and technology companies, and learning from some of the leading experts in the field of digital health. The network of leaders and experts connected to the Stanford CDH provides an exclusive look at the technologies and groups that are shaping the future of healthcare.

Location: Stanford Research Park and Stanford; Hybrid (4 days/week onsite).

Duties include:

  1. Serve as the primary point of contact and gatekeeper for Dr. Linos’s office, exercising discretion and independent judgment to manage access, prioritize inquiries, and facilitate critical communications.
  2. Anticipate Dr. Linos’ needs by proactively preparing background materials, data, and insights for meetings, briefings, and upcoming deadlines, ensuring she has the resources needed to make timely, informed decisions.
  3. Support Dr. Linos in strategic responsibilities across academic leadership.
  4. Act on behalf of Dr. Linos in managing priorities, coordinating schedules, and responding to inquiries, using sound judgment and a professional demeanor.
  5. Lead the organization and logistics for high-profile events, including advisory board meetings, multi-day conferences, and seminars with industry, academic, and healthcare leaders.
  6. Draft and refine presentations, reports, and correspondence to support Dr. Linos' academic and leadership responsibilities.
  7. Manage financial transactions and budgets related to Dr. Linos' projects, ensuring accuracy and timely reporting.
  8. Supervise junior administrative staff, including assigning tasks, setting deadlines, and reviewing work for quality.
  9. Provide HR support as needed, including onboarding new staff and coordinating with HR for visa and faculty affairs processes.

DESIRED QUALIFICATIONS:

  1. Experience in an academic or healthcare setting preferred.
  2. Advanced computer skills, excellent organizational and communication skills, and demonstrated success in handling complex tasks independently.
  3. Preferred: Bachelor’s degree, prior experience supporting senior executives or faculty, and familiarity with event planning.

EDUCATION & EXPERIENCE (REQUIRED):

  1. High school diploma and six years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  1. Advanced computer skills and demonstrated experience with office software and email applications.
  2. Proven success in following through and completing projects.
  3. Excellent organizational skills and attention to detail.
  4. Excellent verbal and written communication skills.
  5. Excellent customer service and interpersonal skills.
  6. Ability to prioritize, multi-task, and assign work to others.
  7. Ability to take initiative and ownership of projects.
  8. Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS:

  1. Constantly perform desk-based computer tasks.
  2. Frequently sitting.
  3. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  4. Rarely twist/bend/stoop/squat, kneel/crawl.

WORKING STANDARDS:

  1. Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  2. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  3. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.
#J-18808-Ljbffr

  • Senior Systems Administrator

    1 day ago

    Palo Alto, CA, United States City of Palo Alto Full time

    Career Opportunity The City’s Information Technology Department is seeking an experienced Senior Systems Administrator to join their dynamic team and play a pivotal role in shaping the future of the City’s technology infrastructure. In this key position, the Senior Systems Administrator will leverage their expertise to manage and support mission-critical...

  • Senior Administrative Specialist

    7 days ago

    Palo Alto, California, United States TEKsystems Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Administrative Specialist to join our team at TEKsystems in Palo Alto, CA. As a key member of our executive office, you will provide top-notch administrative support to our leaders and contribute to the success of our organization.

  • Senior Administrative Partner for International Investment

    1 week ago

    Palo Alto, California, United States Lambent Full time

    Senior Administrative Partners play a vital role in supporting senior executives, and we are seeking an experienced candidate for this position. As the Senior Administrative Partner for International Investment, you will be responsible for providing expert administrative support to our client, a private equity principal.This includes managing complex...

  • Administrative Associate

    1 day ago

    Palo Alto, CA, United States Stanford University Full time

    Stanford University is seeking an Administrative Associate 2 to provide administrative or operational support working under general supervision. Duties include:  Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. Perform duties associated with scheduling,...

  • Senior Research Finance Administrator

    1 day ago

    Palo Alto, CA, United States Stanford Blood Center Full time

    Stanford University is seeking a Senior Research Finance Administrator to manage the proposal preparation and post-award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives. You will serve as a subject matter...

  • Administrative and Finance Associate

    2 days ago

    Palo Alto, United States Stanford University Full time

    The Center for International Security and Cooperation tackles the most critical security issues in the world today by bringing together leading scholars in the social and natural sciences to collaborate across disciplines and professional backgrounds. Part of Stanford’s Freeman Spogli Institute for International Studies, we conduct innovative research and...

  • Administrative Coordinator

    1 day ago

    Palo Alto, CA, United States Stanford Blood Center Full time

    The Division of Hospital Medicine, in the Department of Medicine, is seeking a highly motivated and talented administrative professional to join their team as an Administrative Coordinator (AC), (Administrative Associate 3). Under the general direction of the Administrative Manager, the AC will provide administrative and operational support to a rapidly...

  • Office of the Chair Program Coordinator

    1 day ago

    Palo Alto, CA, United States Stanford University Full time

    Office of the Chair Program Coordinator (Administrative Associate 3) The Byers Eye Institute (Department of Ophthalmology) at Stanford University, School of Medicine is seeking a Program Coordinator for the Office of the Chair to provide administrative and operational support in a fast-paced and growing department. Reporting to the Chair’s Executive...

  • Administrative Associate III, Emergency Medicine

    2 days ago

    Palo Alto, United States Stanford University Full time

    This position will be based on the Stanford campus and is a hybrid of working on-site at least 3 days per week and working from home, subject to operational needs. Do you enjoy working as part of a team in a fast-paced, innovative environment? Are you seeking to develop within an organization that is growing and on the cutting edge of emergency medicine? If...

  • Administrative Support Specialist

    1 week ago

    Palo Alto, California, United States Skadden Arps Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team in Palo Alto. This is an exciting opportunity to work with a prestigious law firm, providing administrative support to partners, counsel, associates, and staff attorneys.About the RoleThis position will be based in our Palo Alto office and will provide assistance with various...

  • Senior Clinical Reimbursement Specialist

    1 week ago

    Palo Alto, California, United States Vi Living Full time

    Vi Living is recognized as a Great Place to Work and one of Glassdoor's 100 Best Companies to work for. We offer a competitive salary range of $45,470 - $56,840 per year.Job DescriptionWe are seeking a skilled Senior Clinical Reimbursement Specialist - Floor Nurse to join our team at Vi at Palo Alto. In this role, you will be responsible for executing...

  • Executive Support Specialist for Senior Leadership

    1 week ago

    Palo Alto, California, United States TEKsystems Full time

    Role OverviewThis is an exciting opportunity to support the executive team in Palo Alto, CA. As a highly skilled administrative professional, you will be responsible for providing exceptional support to senior leaders.About the JobWe are seeking a dedicated and organized individual to join our team as an Executive Support Specialist. In this role, you will...

  • Administrative Coordinator

    3 months ago

    Palo Alto, United States Ascend Talent Solutions Full time

    Our client is searching for a part-time Administrative Coordinator, onsite 20 hours per week in Palo Alto. The successful candidate... Effectively develops and manages office systems to provide a functional, cost-effective working environment. Anticipates potential system breakdowns or gaps in communication and takes action to correct and avoid. Recommends...

  • Senior Administrative Analyst

    3 weeks ago

    Glendale, CA, United States Ronin Group Full time

    Title: Senior Administrative Analyst #YA05 - Hybrid (1 Opening) Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required. Pay Rate: $54.20-$61.00/hr Location: Carson, CA 93117 Length: 6 months Work Schedule: 7:00 am - 4:45 pm Monday through Friday with alternating...

  • Administrative Associate

    52 minutes ago

    Palo Alto, United States Stanford University Full time

    Administrative Associate - Special Projects (1 Year Fixed-Term) The Division of Endocrinology, Gerontology and Metabolism has a long history of major contributions in basic and clinical research, a record of training fellows for academic and clinical careers, and a commitment to providing care for patients with complex endocrine diseases. The basic science...

  • Senior Strategic Facilitator

    6 hours ago

    Palo Alto, CA, United States Stanford University Full time

    About Improvement, Analytics, and Innovation Services Improvement, Analytics, and Innovation Services is an in-house consulting group serving a wide variety of Stanford University organizations and departments (both administrative and academic). Our teams provide expertise in process improvement, service design, facilitation, business analytics, and project...

  • Administrative Assistant

    1 week ago

    Palo Alto, United States Vaco Full time

    Vaco is hiring for an Administrative Assistant opportunity in Palo Alto CA. Key Responsibilities Administrative Support: Answer and direct incoming phone calls professionally. Schedule service appointments and dispatch technicians efficiently. Maintain accurate customer records and update files in the system. Prepare invoices, process payments, and handle...

  • Senior Product Manager

    6 hours ago

    Palo Alto, CA, United States Earnin Full time

    Join our journey to reimagine the way money moves. 2023 winner in Inc. Magazine's Best In Business Awards in the Economic/Financial Equity category. Our Mission As one of the first pioneers of earned wage access, our mission at EarnIn is to make financial momentum accessible to everyone. Learn & grow We're committed to growing your career with a...

  • Commercial Senior Property Manager

    3 months ago

    palo alto, United States Ascend Talent Solutions Full time

    Our client, one of the most respected Commercial Real Estate and Property Management companies is actively growing its commercial portfolio in Northern California focused on developing modern and sustainable properties needs a strong, financial minded Senior Property Manager for a property with active facilities and space management.Job Description – The...

  • Commercial Senior Property Manager

    3 months ago

    palo alto, United States Ascend Talent Solutions Full time

    Our client, one of the most respected Commercial Real Estate and Property Management companies is actively growing its commercial portfolio in Northern California focused on developing modern and sustainable properties needs a strong, financial minded Senior Property Manager for a property with active facilities and space management.Job Description – The...