Payroll Specialist

2 days ago

Boston MA United States Soni Resources Group Full time
A private University is seeking a Payroll Specialist .

The Payroll Specialist will have the following responsibilities:

  1. Bi-Weekly & Monthly Payroll
    • Responsible for data entry master control data, which includes employee information for students, staff, and faculty new hires and changes.
    • Assist with monthly faculty, bi-weekly staff, and student payroll processing.
    • Validate hours and earnings from Academic Affairs and ADP's Time and Attendance.
    • Work with Accounting on the bi-weekly and monthly payroll uploads to the finance system.
    • Responsible for the management of sensitive information by ensuring accurate filing and disposal.
  2. Student Employment
    • Responsible for tracking and monitoring Federal Work-Study award balances throughout the academic year, working closely with the Director of Financial Aid.
    • Assist with training managers on compliance with student employment including time and attendance reporting and budget expense reporting.
    • Report on student earnings for Federal Title IV requirements.
    • Research and implement applicable taxation requirements upon hiring of international students.
    • Communicate adjustments to the Accounting Office, to ensure accurate financial reporting.
    • Act as a member of the College's Student Employment Committee.
  3. Other Duties and Special Projects
    • On an as needed basis, assist the Finance Office in processing various disbursements and vendor invoices.
    • Manage the employee expense reimbursement process including exploring reimbursements through payroll.
    • Conduct verifications of employment for all external agency requests.
    • Assist in training managers, staff, and students in using timesheet software.
    • Update and maintain Payroll Policies and Procedures manuals.
    • Work with Payroll Manager to identify opportunities for process and control improvements.
    • Assist Payroll Manager with financial reports and other special projects.

Additional Functions:

  • Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy.
  • This role will back up day-to-day responsibilities and duties of the Payroll Manager, in their absence.
  • Perform other duties as assigned by supervisor.

Requirements:

  • Associate's degree in Finance, Business, or related discipline.
  • Minimum of 2-3 years in a similar role; knowledge of multi-state payroll a plus.
  • Prior experience with payroll systems, working knowledge of all federal and state taxes and regulations, in particular student employment.
  • General understanding of the Disbursements process.
  • Proficiency in Microsoft Office Suite, especially Excel, ADP WorkforceNow and ADP Time and Attendance preferred.

Compensation: $60,000
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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