Administrative Business Partner I

17 hours ago

San Francisco CA United States Pinterest Full time

About Pinterest :

Millions of people across the world come to Pinterest to find new ideas every day. It’s where they get inspiration, dream about new possibilities and plan for what matters most. Our mission is to help those people find their inspiration and create a life they love. In your role, you’ll be challenged to take on work that upholds this mission and pushes Pinterest forward. You’ll grow as a person and leader in your field, all the while helping Pinners make their lives better in the positive corner of the internet.

Creating a life you love also means finding a career that celebrates the unique perspectives and experiences that you bring. As you read through the expectations of the position, consider how your skills and experiences may complement the responsibilities of the role. We encourage you to think through your relevant and transferable skills from prior experiences.

Our new progressive work model is called PinFlex, a term that’s uniquely Pinterest to describe our flexible approach to living and working. Visit our PinFlex landing page to learn more.

We're seeking an Administrative Business Partner to provide support to our VP of Applied Technologies Group and our Chief Architects. In this role, you'll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion.

What you’ll do:

  • Act as a strategic partner to leaders by overseeing team OKRs, facilitating cross-functional meetings, and proactively mitigating any gaps or obstacles to ensure achievement of team goals.
  • Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges. Assist executives with building positive relationships with their team and cross-functional partners.
  • Promote more streamlined project management processes with admin and support teams. Encourage the adoption and dissemination of efficient documentation methods, coordinate operational projects and initiatives, attend meetings, and track progress and action items.
  • Adapt swiftly to organizational changes, expansions, and onboarding of new team members, offering a platform for addressing concerns and brainstorming solutions with leaders.
  • Support executives with managing team meetings, agendas, draft presentation decks, action items and accountability, and meeting notes.
  • Manage complex calendaring with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment.
  • Coordinate events and on/offsites by researching and selecting venues and vendors, ideating and ordering Pinterest Gifts, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget. Work closely with the Global Events Team to facilitate large scale, global, and virtual events (e.g., all-team meetings, webinars, conferences, etc).
  • Take charge of the leader's employee morale, recognition and travel budgets. Coordinate domestic and international travel, hotel accommodations and transportation for the executives and their teams events as needed.

What we’re looking for:

  • 4+ years of administrative experience, including 2+ years supporting VP and Director level executive within the tech industry.
  • Solid track record of handling confidential information with the utmost integrity.
  • Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
  • Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment.
  • Proficient in tools such as Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
  • A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.

Relocation Statement:

  • This position is not eligible for relocation assistance.

In-Office Requirement Statement:

  • We let the type of work you do guide the collaboration style. That means we're not always working in an office, but we continue to gather for key moments of collaboration and connection.
  • This role will need to be in the office for in-person collaboration up to 5 times per month and therefore needs to be in a commutable distance from our office in San Francisco. The in-office expectation could vary from week to week so flexibility is needed for this position.

At Pinterest we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise.

US based applicants only

$38.94/hr - $68.27/hr

#LI-HYBRID

#LI-AAR

Our Commitment to Diversity:

Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require a medical or religious accommodation during the job application process, please complete this form for support.

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