Executive Assistant

2 weeks ago

Miami Beach FL United States Mount Sinai Medical Center Full time

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.


Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.


The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.


Responsibilities

  • Composes communication and general correspondences on senior leaders' behalf.
  • Primary point of contact with external organizations, vendors, and internal stakeholders. Addresses general inquiries on behalf of senior leadership, prioritizes and escalates matters as needed.
  • Serves as a liaison for executive leadership, including receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, and taking messages. Uses critical judgment to escalate inquiries.
  • Responsible for managing calendars, scheduling meetings, meeting notes, and conference calls.
  • Keeps executives informed of time-sensitive and priority issues.
  • Routinely performs a wide variety of administrative duties such as preparing/sending mail, maintaining e-mail and other address directories, composing and preparing letters for executive signature, preparing check/invoice requests, submitting repair/IT requests, etc.
  • Generates reports and presentations relying on data collection and other pertinent information.
  • Schedules departmental, and board meetings; prepares and distributes meeting agendas, minutes, refreshments, and materials.



Qualifications

  • Bachelor's degree or equivalent experience preferred.
  • 3 years of executive administrative support experience required; within a healthcare setting preferred.
  • Proficient in Microsoft Office suite.
  • Experience in managing multiple priorities, administrative coordination, confidential matters and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
  • Strong written and verbal communication skills.
  • Experience handling multiple tasks in a fast-paced environment as well as working effectively under pressure.

  • Executive Assistant

    3 weeks ago

    Miami, FL, United States StevenDouglas Full time

    StevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...

  • Executive Assistant

    3 weeks ago

    Miami, FL, United States Leeds Professional Resources Full time

    Position Overview:We are looking for an experienced Executive Assistant with a background in private equity to support our executive team. This role requires a high level of discretion, organization, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will handle scheduling, travel arrangements, document preparation,...

  • Executive Assistant

    3 weeks ago

    Miami, FL, United States Citadel Full time

    The Executive Assistant is responsible for overseeing all administrative functions for senior executives including calendars, travel, expenses, communications and special projects to ensure their needs are met and priorities accomplished.Essential Job FunctionsManaging calendars, scheduling meetings and appointmentsBooking travel arrangements and preparing...

  • Executive Assistant

    3 weeks ago

    Miami, FL, United States Wolfson BTR Full time

    Company: Wolfson BTRPosition Title: Executive Assistant Location: Miami, FL (Wynwood) About us:Wolfson BTR is the first large scale BTR (build-to-rent) developer in the state of Florida and is a pioneer in the space. With almost 2,000 units valued at over $1bn USD in our pipeline, we pride ourselves as being a cutting-edge, fundamentals- based real...

  • Executive Assistant

    3 weeks ago

    Miami, FL, United States C-SUITE ASSISTANTS Full time

    Executive Assistant to Main Principal, International Entrepreneur Investment Management Company, Miami, Florida, Local RemoteA main principal of an international investment management company that invests in entrepreneurs focused on health, living and work to bring meaningful positive impact to our lives is looking for a “right hand” Executive Assistant....

  • Executive Assistant

    2 weeks ago

    Miami Beach, FL, United States CAREERXCHANGE®, Inc. Full time

    Position Title: Executive AssistantDepartment: Executive OfficeSchedule: Monday – Friday, 8:00 AM – 4:30 PM (flexible)About the Opportunity:Step into an exciting role as an Executive Assistant at a top-tier luxury hotel in the heart of Miami Beach! If you thrive in a fast-paced environment, enjoy solving challenges, and are passionate about hospitality,...

  • Executive Personal Assistant

    3 weeks ago

    Miami, FL, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant to Co-Founders, Scientific Based Gaming Entertainment Company, Miami Beach, Florida, Local RemoteOur client, a very successful global scientific based gaming company is looking for a “right hand” Executive Personal Assistant to support the Co-Founders. The is an exciting opportunity for someone who truly enjoys organizing...

  • Executive Assistant

    2 weeks ago

    Miami Beach, United States Muriel Siebert & Co Inc Full time

    Benefits: 401(k) Competitive salary Dental insurance Paid time off Training & development About Siebert: Are you ready to dive into the thrilling worlds of music, entertainment, finance, and sports? At Siebert, we work with chart-topping musicians, influential entertainment figures, financial moguls, and over 30 elite athletes. Our fast-paced, high-energy...

  • Executive Assistant

    2 weeks ago

    Miami Beach, United States Muriel Siebert & Co Inc Full time

    Benefits: 401(k) Competitive salary Dental insurance Paid time off Training & development About Siebert: Are you ready to dive into the thrilling worlds of music, entertainment, finance, and sports? At Siebert, we work with chart-topping musicians, influential entertainment figures, financial moguls, and over 30 elite athletes....

  • Executive assistant

    2 months ago

    Miami Beach, United States JMK Property Management Full time

    AboutUs:At JMK PropertyManagement we specialize in managing multifamily properties inMiami with a focus on leasing maintenance and financialaccountability. Our success is driven by a commitment to excellenceand we value teamwork integrity and continuous improvement. Byjoining our team youll become a part of a dynamic growing companythat offers an inclusive...

  • Executive assistant

    1 month ago

    Miami Beach, United States JMK Property Management Full time

    About Us:At JMK Property Management we specialize in managing multifamily properties in Miami with a focus on leasing maintenance and financial accountability. Our success is driven by a commitment to excellence and we value teamwork integrity and continuous improvement. By joining our team youll become a part of a dynamic growing company that offers an...

  • Executive assistant

    4 weeks ago

    Miami Beach, United States JMK Property Management Full time

    About Us:At JMK Property Management we specialize in managing multifamily properties in Miami with a focus on leasing maintenance and financial accountability. Our success is driven by a commitment to excellence and we value teamwork integrity and continuous improvement. By joining our team youll become a part of a dynamic growing company that offers an...

  • Executive Assistant

    1 month ago

    Miami Beach, Florida, United States CAREERXCHANGE®, Inc. Full time

    Executive Assistant OpportunityWe are seeking a highly organized and proactive Executive Assistant to support the General Manager in daily operations, special projects, and guest relations at our top-tier luxury hotel in Miami Beach.Key Responsibilities:Manage contracts, permits, and licenses to ensure full compliance with local regulations.Provide critical...

  • Executive Assistant

    3 weeks ago

    Miami Beach, United States Mount Sinai Medical Center Full time

    Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across...

  • Executive Assistant

    2 weeks ago

    Miami Beach, United States Mount Sinai Medical Center Full time

    Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across...

  • Executive Assistant

    1 month ago

    Miami Beach, United States CAREERXCHANGE®, Inc. Full time

    Position Title: Executive AssistantDepartment: Executive OfficeSchedule: Monday – Friday, 8:00 AM – 4:30 PM (flexible)About the Opportunity:Step into an exciting role as an Executive Assistant at a top-tier luxury hotel in the heart of Miami Beach! If you thrive in a fast-paced environment, enjoy solving challenges, and are passionate about hospitality,...

  • Executive Assistant

    2 months ago

    Miami Beach, United States CAREERXCHANGE®, Inc. Full time

    Position Title: Executive AssistantDepartment: Executive OfficeSchedule: Monday – Friday, 8:00 AM – 4:30 PM (flexible)About the Opportunity:Step into an exciting role as an Executive Assistant at a top-tier luxury hotel in the heart of Miami Beach! If you thrive in a fast-paced environment, enjoy solving challenges, and are passionate about hospitality,...

  • Sr. Executive Assistant

    3 weeks ago

    Miami Beach, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are inviting applications for the position of Sr. Executive Assistant in Miami, Florida. This role involves providing high-level administrative support, managing executive workflows, and maintaining effective relationships with internal and external stakeholders. This is a contract to hire employment opportunity in a dynamic...

  • Executive Assistant @ Hedge Fund

    3 weeks ago

    Miami, FL, United States Career Group Full time

    Our client, a Hedge Fund is looking to hire a Executive Assistant to help support their office and CEO.Seeking 3-5 years of experienceMust speak Spanish Has supported MUTIPLE ExecutivesComing from the financial services industry is preferred5 days/week on siteBachelors degree requiredTypical Hours are 8am-6pm BUT must be extremely flexibleSome minor PA...

  • Executive/Personal Assistant to UHNW Principal

    2 weeks ago

    Miami, FL, United States Pocketbook Agency Full time

    JRN: 1804We are seeking a high-level Executive/Personal Assistant who will provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff. The ideal candidate has experience supporting high profile or c-level executives. This role will work in tandem with a cohesive team that are exclusively responsible for the...