Fiscal & Grant Specialist

1 day ago

Newton MA United States Boston College Full time
Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.



Job Description

Fiscal & Grant Admin Specialist

The Fiscal & Grant Specialist's primary responsibility is the maintenance of financial operations for the school's start-up funds, internal grants, research budgets, and temporary research staff. He/she is the primary contact for processing financial reimbursements and expenses. She/he processes all grant-related expenses, and hires, trains, oversees, and signs off on student employee hours worked on grants. She/he provides financial analysis support to the Assistant Director, Fiscal & Grant Administration and Associate Dean, Finance & Administration, and assists with budgeting, forecasting, and reporting.

The Fiscal & Grant Specialist must gather information and assess needs related to CSON resources. This position's regular and ongoing assessment is of critical importance in decisions made by the Associate Dean for Finance and Administration involving financial and human resources within the school. He/she assists in establishing fiscal procedures and is responsible for maintaining documentation of such for grants, internal awards, and start-up funds. He/she coordinates and projects the funds provided for some faculty travel, grant expenses, and undergraduate research fellows.

This position requires timely completion of an array of complex projects amidst frequent interruptions. Often the job requires juggling numerous time-sensitive projects, each with its own set of multi-faceted details and procedural steps. A broad knowledge of systems, both university systems, and technology systems, is required. Another important challenge is that of taking a positive, customer-focused role to facilitate workflow.

The major job responsibilities are listed below:

  1. Fiscal and Grant Processing
    Submit departmental and interdepartmental budget transfers through PeopleSoft system.
    Process faculty/staff reimbursement on grants, start-up accounts, and internal awards in PS system.
    Coordinate UGRF hiring process with other responsible parties within the school.
    Manage faculty and staff travel request process and available funds as well as all related transactions. Process reimbursement transactions in PS system and follow-up on proper resolution. Project available funds throughout the year.
    Assist Associate Dean in establishing financial policies & procedures. Ensure proper communication of policies & procedures to end-users. Provide post-award processing support, including the administration of sponsored research accounts. Maintain tuition remission from grants. Support the Assistant Director, Fiscal & Grant Administration with the setup of new and/or continuing awards as well as the close-out of sponsored research projects that have reached their end.
  2. Human Resources Administration
    Review and approve payroll for approximately weekly paid student staff on-line payroll system.
    Orient new temporary research staff, students, and UGRFs on school policies, procedures, and train on topics such as Kronos, responsibilities, etc. Hires all graduate and undergraduate staff on grants. Post student work study positions available on grants on PeopleSoft HR system. Guide students and part-time non-exempt research staff through hiring and Kronos timekeeping procedures including ensuring signature of confidentiality paperwork. Work with PIs and Associate Dean for finance and Administration to hire FT staff on grants and start-up accounts.
  3. Financial Analysis/Forecasting
    Assist in budgeting and short- and long-range forecasting/planning projections of all research and start-up accounts in CSON.
    Monitor use and availability of funds via PeopleSoft. Resolve inconsistencies and refer acute issues to Associate Dean as needed.
    Track, reconcile, and project budget dollars related to general expense and PCard usage to ensure accuracy and proper use of budgeted funds. Manage budgets for 50 Undergraduate Research Fellows. Compile, manipulate, and analyze data from various sources; provide ad hoc and canned reports through Excel and/or PeopleSoft; provide recommendations to inform decision-making.
  4. Administrative Support
    Oversee business travel for Faculty on Start-up awards.
    Problem-solve for students, staff, and faculty.
    Be available for special projects at the request of the Associate Dean and Assistant Director/Grants Administration.
    Review and execute contracts for goods, services on grants, start-up funds, and internal awards.
    Serve as point of contact for issues and determine involvement of other parties as needed.
    Work with outside vendors of equipment and supplies for PIs.

Hiring Range: $26.76/hr to $33.43/hr. Pay rate commensurate with relevant experience.



Requirements

A Bachelor's degree in accounting, finance or related field is preferred.

3+ years preferred in a demanding, finance-focused setting, with strong experience in financial operations. A qualified person for this role will have strong organizational skills, ability to take a collaborative approach and leadership role in problem-solving, excellent quantitative and technical skills, including proficiency with PeopleSoft Financials, PeopleSoft HR, Excel and the ability to acquire new software skills as the job requires.



Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees
  • Tuition remission for Spouses and Children who meet eligibility requirements
  • Generous Medical, Dental, and Vision Insurance
  • Low-Cost Life Insurance
  • Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
  • Paid Holidays Annually
  • Generous Sick and Vacation Pay
  • Additional benefits can be found on

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at .

Boston College's Notice of Nondiscrimination can be viewed at .

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