Senior Payroll Specialist

15 hours ago

Thousand Oaks CA United States SAGE Publishing Full time

Overview

The Senior Payroll Specialist provides critical internal customer service for Sage operations in the U.S. and Canada. This role performs all tasks to accomplish the timely and accurate processing payroll. Reporting to the Payroll and Expense Reimbursement Manager, provides valuable backup support when needed to ensure business continuity for employee expense reimbursement and ensures adherence with global and local guidelines. Will also support general ledger management, period-end closing, and payment processing on a current and timely basis as needed.

Primary job functions and responsibilities

  • Process payroll for US and Canada timely and accurately, including special payroll runs
  • Protect the confidentiality of employee data and transaction details
  • Process changes including but not limited to withholdings per form W4, direct deposit accounts, 401k loans (review only), leaves of absence, payroll advances, etc.
  • Prepare wire and fund transfers; process garnishments and levies
  • Fulfill state registrations and requirements in coordination with Tax & Compliance team
  • Support the financial audit process through providing high quality data and documentation, and coordination with colleagues and other dependencies
  • Ensure quality execution and compliance of Service Level Agreements by maintaining a positive relationship with internal customers and other departments with whom Accounting has critical dependencies
  • Maintain current desktop procedures for payroll and expense claim processing
  • Seek continuous operational improvement opportunities for increased effectiveness and efficiency.

Qualifications

  • Experience with enterprise accounting and payroll software packages, Paylocity desired
  • 2+ years of U.S. and Canadian payroll processing and payroll tax experience
  • SAP Concur Expense and Travel experience a plus
  • Proficiency to support and provide excellent customer service to cross-functional team members, either through routine responsibilities or project work
  • Adept at supporting multi-site and time zone operations
  • Ability to work independently in a fast-paced, deadline-conscious environment with evolving priorities and achieve high quality output and accuracy
  • Proficient in Microsoft Office applications

If you have a disability and you need any support during the application process, please contact . All qualified applicants are encouraged to apply.

Pay Transparency & Benefits Package:

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect. Sage is proud to be an equal opportunity workplace and is an affirmative action employer.

Compensation at Sage is influenced by several factors, including but not limited to skill set, nature and level of experience, qualifications, and other relevant considerations. Please note that the compensation details listed in U.S. role postings reflect the base salary only and do not include bonuses or benefits. Your recruiter can share more about the specific salary range and additional aspects of the compensation/benefits package for this position during the hiring process. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that better align.

In addition to compensation, Sage offers a highly competitive and comprehensive PPO medical, dental, and vision care benefits package with SAGE covering most of the premium costs. Unique program benefits that support a healthy life, a company-sponsored anniversary trip every 5 years, a 401(k)-matching program of 100% up to 5% of pay, and other significant meaningful benefits. In alignment with our value for education, Sage offers financial support for bachelor's and graduate-level degree programs as well as learning for personal interest.

Sage offers freedom and autonomy in your day-to-day with hybrid or remote work, depending on the role. Join the nearly 2,000 Sage employees worldwide who deliver products and services that serve to fulfill our noble goal of education and dissemination of knowledge globally. We'd love to meet you

Diversity, Equity, and Inclusion

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.

We believe that diversity is a cornerstone of a vibrant culture. We want Sage to be an organization where the most talented staff and high-potential staff are recruited, have the opportunity to grow, and want to work. We strive to achieve a better representation of diverse talent at all levels, including leadership, across our workforce.

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